Admin Assistant at HeroTel

PURPOSE OF THE ROLE:

Duties of the Administrative Assistant include providing support to the Growth team, assisting in their function’s general administrative activities.

Key Performance Areas would include, but are not limited to:

• Maintain a filing system relevant to Growth environment keeping track of all aspects pertaining to various projects.
• Update administrative systems to make them more efficient.
• Make contact with Municipalities in relation to identifying stakeholders as part of the wayleave submission process in preparation for Planners.
• Organize and schedule appointments with Municipalities as required.
• Collection and collation of time sheets from Site Supervisors and follow outsource services SOP (sign off from PM & HR).
• Prepare and manage communication and release of ‘live’ areas on the network and MDU’s for Sales and Scheduling to work from.
• Assist with quotes from suppliers as required.
• Adding information to the BOM as required.
• Any ad Hoc tasks as required by their manager (reporting, admin or personal assistant tasks).

The successful candidate must have the following experience/skills:

• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, like printers and fax machines.
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and administration skills with the ability to multi-task.

Education Requirements:

• Proven experience as an Administrative Assistant or Office Admin assistant.
• Grade 12.
• Additional qualification as an Administrative Assistant or Secretary will be an advantage.
• Experience on the systems used with HeroTel would be an advantage.