Admin Assistant (Invoicing) - QPro Feeds, Bethlehem at VKB Group

QPro Feeds is a dynamic Animal Feed Manufacturing business with a facility in both Bethlehem and Vrede.  We are responsible for producing animal feed to in-house clients as well as external clients in the monogastric and ruminant fields.

QUALIFICATIONS & EXPERIENCE

• Grade 12
• At least 3-years proven work experience within an Administrative role
• Proven working knowledge of MS Excel
• Working experience with Navision would be an advantage

DUTIES & RESPONSIBILITIES

• Ensure pricing on orders are correct before invoicing.
• Ensure quantity loaded and shipped is correct according to loading documentation. 
• Verify delivery dates on orders before invoicing. 
• Ship and invoice orders when product has been loaded. 
• Send Invoices for approval.
• Obtain all signed POD’s from Transporters: Customer copy, Dispatch copy, security copy and weighbridge ticket. 
• Ensure all documents are attached to the POD: Dispatch, security, and weighbridge ticket. 
• Filing of POD’s according to date. 
• Follow-up on all POD queries
• Ensure credit notes are accompanied with an NCR number. 
• Process credit notes
• Ensure all supported documents are attached. 
• Filling of credit memos according to dates. 
• Continues follow-up on all discrepancies.
• Assist with ad-hoc reception / administrative duties from time to time.

SKILLS & COMPETENCIES

• Strong customer focus
• Ability to work under pressure
• Excellent communication skills
• Strong analytical ability
• Attention to detail

OTHER INFORMATION

• The company can expire jobs at any time at their own discretion.
• VKB Group and/or its subsidiary companies will use any personal data collected through the job opportunities section of this website for recruitment purposes only and, should your application be successful, for purposes connected with your employment.
• VKB Group is an equal opportunity employer. VKB Group’s approved Employment Equity Plan and Targets will be considered as part of the recruitment process aligned to VKB Group’s Employment Equity & Transformation Strategy. VKB Group actively supports the recruitment of People with Disabilities.
• Things to take note of when applying through our Career Portal.
• Use Google Chrome when accessing the portal
• Clear copy of your CV in either PDF or Word
• The CV should not have handwriting on the document
• NB! Only Submit your CV on the Upload CV section of the application form and not a PDF that includes other documents such as ID, Driver’s License and other documents. The application form will make provision for the candidate to upload supporting documents.
• When uploading profile picture, make sure the minimum size uploaded is 300 x 300px