Admin Clerk - Mbombela at Motus Aftermarket Parts

Job Summary

Alert Engine Parts is searching for an Admin Clerk to join the branch in Nelspruit. The purpose of this position is to perform daily administration of the branch, including cashier and COD duties when needed.

Requirements

• Matric with Accounting & Mathematics 
• Good with numbers & calculations
• Advanced admin skills
• Finance/Debtors/Cash book experience- Desirable
• A quick learner who will be willing to speak up if there is a problem.
• Proficiency in MS Excel and Word
• Organised, accurate and professional.
• Must be willing to work in a team as well on your own.
• An honest and trustworthy individual willing & able to work with large amounts of cash each day.
• Able to work under pressure.
• Clear ITC & Criminal record 

Key Performance Indicators includes, but not limited to.

• Perform general administrative functions at the relevant branch.
• Relieve the cashier(s) in the front or the COD clerk when needed.
• Answer telephones/switchboard duties
• Matching of Cash on Delivery invoices on the system each day
• Taking customer deposits, receipting these & ensuring that they are banked timeously according to company policy.
• Receiving cash for debtors account payments & ensuring that these are banked.
• Timeously according to company policy and recorded timeously on the daily summary sheet input sheets.
• Performing the daily cash-up process accurately & timeously each day and ensuring that the relevant documents are sent to Head Office on time.
• Accurately capturing supplier statements on the system and preparing supplier invoices for payment at head office. It is important that all documents are submitted within the outlined deadlines
• Assisting with the maintenance of the cash book and Managers Account, including straight forward postings.
• Performing month end accruals accurately & ensuring that they are sent up to Head Office timeously.
• Petty Cash Function – taking full ownership of the petty cash process at the branch as outlined in the company SOP
• To keep afloat box & ensure that it is adequately stocked (were required)
• Pass credits as and when needed (where required)
• Print daily reports of outstanding CODs and debtors and follow up any discrepancies.
• Filing when necessary
• Perform any functions and tasks allocated by the Branch Account or Finance Manager