Admin Clerk at The Heineken Company

Admin Clerk

• Applications are invited for the above-mentioned position to be based at the Cape Town. The successful candidate will report to the Transport Manager. 

Key Performance Areas would include, but are not limited to:

Monthly Reporting

• Compile claims report
• Report POD submission
• Compile monthly payment report.
• Monthly reporting on site damage, hijack, load damage en-route.

Admin

• Processing of Transport invoices
• Creation of Purchase Orders (PO’s) both on COUPA and SAP
• Monthly follow-up and closure of Open PO’s (weekly ageing analysis)
• Engaging with depots re stock written off as a result of a claim
• Engaging with Transporters on claim queries, outstanding payments, etc
• Reconciliation of Balance sheet account used for processing claims – for all 40 depots
• Investigate and clear open shipments.
• Audit & reconcile BBBEE documentation verification for all vendors in Transport
• Ad-hoc admin requirements

Stakeholder engagement

• Communicate and close the loop on internal and external matters relating to documentation, claims and payments.
• Tracking of required contractual and control documentation.

The successful candidate must have the following experience/skills:

• Grade 12 or equivalent
• A relevant Diploma/Degree in administration in Finance or Equivalent will be an advantage.
• 3+ years’ relevant experience in administrative/financial environment
• Solid business acumen with a business improvement mindset
• Good interpersonal and communication skills and ability to interact at all levels and assertiveness when required.
• Professional knowledge is required for the establishment and enforcement of financial principles.
• Good analytical skills and ability to assist with supplying data for interpretation.
• Demonstrated problem-solving.
• High energy levels and a “self-starter”
• The ability to identify gaps/opportunities.
• Computer literacy with SAP and Microsoft Office
• Time management and ability to prioritize.
• Able to work under pressure.
• Good planning and organizational skills.

The successful candidate must demonstrate Heineken Behaviors aligned to the role expectations:

Deliver:

• Play to win & celebrate success.
• Deliver the goods.

Shape:

• Think consumer first.
• Make courageous moves.

Connect:

• Champion a culture of belonging.
• Learn, share & reapply.

Develop:

• Have real conversations.
• Embrace learning & growth.