Administration Assistant I (J Hay-Band) at Rand Water

The successful candidate will provide a professional, efficient and accurate administrative support service for the Human resources function at Vereeniging Pumping Station whilst portraying a friendly front line to visitors and staff.

Minimum Requirements    

• Grade12
• 3 years’ administrative experience in a Human Resources environment coupled with sound knowledge of MS Office and SAP
• Ability to communicate well at all levels.
• Tertiary qualification in the Human Resources discipline

Primary Duties    

• Provide an administrative support service by preparing & typing documentation, schedules, programmes, letters, questionnaires and correspondence taking the required initiative to produce accurate spelling, grammar and professional layout of documents for the Human Resources Department.
• Filing & retrieving of documents from filing cabinets/computer folders accurately and efficiently.
• Perform ad hoc administrative duties e.g, sending of e-mails, producing photo copies for Manager and Officials in the Human Resources Department.
• Ordering of stationary and other supplies for consumption in the HR Department as well as keeping inventory control records of stock.
• Conduct movable assets audit for the HR Department quarterly.
• Perform secretarial service by taking of minutes of the joint forum meeting, typing and distributing. Compiling agenda and making catering arrangements as well as the booking of conference rooms and assisting with catering arrangements for HR initiatives.
• Capture data and ensure that reports are properly kept for easy retrieval.
• Answer the phone and take messages efficiently, including relieving on the switchboard as a Receptionist as required from time to time.
• Provide administrative support to the Wellbeing Practitioner and Employee Relations Officer

Knowledge    

• MS Office package
• Data Capturing
• Filing
• SAP
• Minute taking

Skills    

• Typing 40 wpm
• Excellent communication (both written and spoken)
• Good administrative and organizing skills.
• Telephone and e-mail etiquette
• Attitude    
• Customer orientated
• Attention to detail
• Deadline driven
• Good housekeeping
• Positive attitude
• Complete confidentiality

Closing Date: 12th, June 2022