Administration Clerk - Boksburg at G4S

Job Description
The successful incumbent is a self-starter with a proven track record in maintaining company policy, adopting best practices, and is able to exercise sound judgment in the pursuit of the achievement of the goals of the organisation, and understanding the role which facilities management plays within a successful business unit. The incumbent will be expected to be results driven and to live the values of the organisation.

ROLE RESPONSIBILITY:

Office Function

• Day to day admin function at branch
• Stationery and grocery ordering, issue & stock taking
• Follow up and resolve order and delivery problems

HR Function

• Maintaining office leave planner (and leave form file)
• Easy Roster time capturing
• Easy Roster Administration and consolidation of all departments times
• Check Earnings Analysis for salary correctness.
• Maintaining an accurate filing system, ensuring all Personnel records are in place, including personal data, tax information, attendance records, and other benefit information.
• Maintain HR related correspondence,
• Provide information during auditing,  and
• Collate upload accident reports COID sites and submit forms.
• Keep track of changes in employee status. This includes employee transfers, wage and benefit changes, address changes, license or certifications and reason for termination.
• Compliance with WCA requirements wrt:
• Completion of forms and submission
• Company reporting requirements
• Follow-up on progress of claims on-line (COID)
• Compliance with NBCRFI requirements wrt:
• Submit leave forms and sick leave to NBCRFI
• Administration of Leave/Sick leave and Wellness Fund.
• Check the VIP clocking times on a weekly basis to ensure correctness, and place the times in a visible area for the Operational staff to check and verify. 
• Check the Earnings Analysis on a monthly basis to check the correctness thereof before the employees are paid (Check Unpaid Absences, Overtime and deductions)

 Fleet Management

• Maintain accurate records for all vehicles with regards to:
• Accidents
• Distribution and monitoring of Fuel Cards
• Driver’s license records
• Maintenance records of vehicles
• E-tags
• Ensure all records are filed in a suitable and orderly manner
• Liaison with Transport providers with regards to all leased vehicles
• Ensuring all vehicles licenses are up to date.

Creditors Function

• Ensuring accuracy of invoices and deliveries
• Capturing of all invoices on SAP
• Liaison with Head Office with regards to payments of creditors 

General Function

• Maintaining an effective and up-to date filing system for hr, fleet and accounts
• Admin related Ad-hoc requests. Any other function that may be asked of you from time to time that may not be within your scope of work. 

Health and Safety

• Participate in the design/ development/ review/ implementation and monitoring of the departmental safety plans for each year.
• Participate in safety forums created by company for example safety meetings and safety talks
• Report all safety incidents to the relevant people
• Discuss all safety incidents
• Follow-up on any activities assigned through safety meeting/committee/representative/management
• Attend safety education and refresher programmes
• Comply with safety policies and procedures at workplace 
• Distribute safety information as and when required
• Wear protective clothing all the time 

THE IDEAL CANDIDATE:

Minimum Qualifications and Experience

• Matric
• Minimum 2 years Office Administration experience
• Computer literacy e.g. MS office, time management system, SAP or related

Knowledge, skills and attributes

• G4S Policies and Procedures
• General  administration
• Human Resources 
• Communication
• Computer Literacy
• Time Management
• Accuracy and attention to detail
• Deliver great customer service
• good judgment, attention to detail and confidentiality
• Supporting and Working with Others
• Acting Professionally
• Work under Pressure
• Meeting deadlines