Administration Clerk at Department of Water and Sanitation

Requirements

• A recognized three-year tertiary qualification in administration or equivalent. The disclosure of a valid unexpired driver’s license. Exceptional organizational and computer skills in MS Word, Excel, Outlook, and PowerPoint. 

Duties

• The successful candidate will provide administrative and logistical support to facilitate stakeholder coordination, institutional development, and governance processes within the Water Management Area. The incumbent will be responsible for the following duties: providing administrative support by organizing meetings for the institutions and the Stakeholder Engagement and Governance Division. Assist with the coordination and organization of stakeholder meetings, workshops, and consultations with institutions such as water user associations, catchment management forums, community organizations, municipalities, and other stakeholders.
• Prepare and distribute meeting notices, agendas, minutes, and reports. Assist with document management, filing systems, and correspondence related to stakeholder engagement activities. Support the Division in compiling reports, presentations, and administrative documentation. Sending invites and meeting documentation to all members of the catchment management forums timeously:
• Drafting letters and correspondence to stakeholders; Respond to general queries from stakeholders. Photocopying and binding of documents for distribution to stakeholders. Make travel, catering, and accommodation arrangements. General control and procurement of office equipment and stationery.