Administration Clerk (Retail) at AFGRI Equipment

About the Job

• Responsible for effective maintenance of the administrative functions of the branch.

 Required Minimum Education/Training

• Grade 12

Required Minimum Work Experience

• 1 year administration experience

Key Performance Areas

• Receive and compare stock to delivery notes.
• Receive and file all delivery notes and assist with ad-hoc receiving duties.
• Ensure that all documents are processed and that the number sequence on the system is correct.
• Collect invoices electronically for the receiving process and link invoices with delivery notes and orders.
• Capture, process and manage claims (warranty claims, damaged items, short or surplus deliveries and expired stock).
• Maintain good client relationships with internal and external clients and resolve client queries.
• Generate daily, weekly and monthly reports from the system (outstanding claims, outstanding purchase orders, negative on-hand reports, etc.,).
• Generate stock-taking reports and assist with quarterly stock-taking.
• Capture stock count sheets on the system.
• Generate variance report and report variance to line manager.
• Regularly communicate with suppliers on all outstanding invoices, credit notes or discrepancies in stock.
• Ensure that codes, prices and stock correspond with orders and stock received.
• Ensure that cash-ups are done daily.
• Ensure that cash surpluses and shortages are paid in as per policy.
• Report daily cash up (balances & discrepancies) to the Regional Banking Clerk.

Technical Knowledge/ Competencies

• Computer literacy (MS Office)
• Verbal and written communication skills

Behavioural Competencies

• Accuracy
• Discipline
• Identification with management
• Cooperation
• Team player