The Department of Health aims to provide quality health services and ensure a caring climate for service users, implement best-practice health care strategies, create a positive work environment for staff, and provide appropriate and top-quality training for health workers. Our vision is to provide high-quality, efficient and accessible healthcare to transform people's lives. Our mission is to create an effective public healthcare system in Gauteng by ensuring we have the right people, skills, system and equipment to provide the care our patients need to live healthy and quality lives.
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Requirements: Grade 12 / NQF Level 4. Office management or any secretarial Qualification, as well as relevant experience will be added advantages.
Skills: Organizational skills and time management skills.
Good communication and writing skills, minute taking, records management, interpersonal skills, telephone etiquette, professional etiquette, time management, computer skills and working knowledge of the Microsoft package (MS office 365 i.e., Ms Word, Ms Excel, Ms Outlook, Ms PowerPoint, Microsoft Teams), etc.
Also, the ability to maintain confidentiality. Knowledge of the legislative framework that governs the public sector e.g., Public Service Act, Public Service Regulation, Public Finance Management Act, etc.
Duties :
Provide administrative support to the Director. Manage the Director’s diary and mail; apprise the Director of all appointments and changes as well as matters requiring immediate attention, daily and when necessary. Prioritize daily tasks and ensure that duties are completed timeously; update the task tracker daily.
Answer telephone calls, screen correspondence i.e., complaints and enquiries from employees, public officials, the general public addressed to the Director.
Serve as secretary for the Director’s meeting: arrange meetings timeously, prepare meeting packs, transcribe and circulate minutes, as well as action items / meeting resolutions; follow up on action items / resolutions and update action / resolution lists.
Implement an end-to end document management system in the Director’s Office. Implement the approved Departmental file plan.
Review documents and ensure compliance with relevant prescripts, as well as the Departmental Corporate Standard. File documents accordingly and implement access controls to safeguard records. Write documents and compile reports, as well as perform any other duties as per the instruction of the Director.
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