Administration Clerk Supervisor at KwaZulu-Natal Provincial Government

REQUIREMENTS :

• Applicants must display competency in the core functions of the post. Be proficient in at least English and one other official language. Be a citizen of the Republic of South Africa of which documentary proof must be furnished on the day of the interview. Be in possession of Grade 12/ Senior Certificate/ NCV Level 4 or equivalent qualification (NQF Level 4 as recognized by SAQA).
• At least four (4) years’ experience in the field of the post. An applicable three (3) year Diploma / Degree (NQF level 6 or higher as recognized by SAQA) as well as relevant training courses in the field of the post will serve as an added advantage. A valid driver’s license for at least a light motor vehicle will serve as an added advantage.

DUTIES :

• Manage the compilation of Performance Agreement once per year and two assessments for Provincial Head. Consolidate monthly reports on monthly performance on feedback and planning co-ordination within the Component in Terms of Provincial Directives. Verify data monthly to ensure accuracy to analyse and compile management reports. Identify generic reports to be generated by the MI. Consolidate management information to generate both generic and specific reports upon request monthly. Prepare (01) professional, accurate management reports / presentations on a quarterly basis in terms of and Promotion of Administrative Justice Act (PAJA) 3 of 2000. Manage and coordinate all administration relating to vehicle fleet monthly, and inspections.
• Ensure Petrol on POLFIN monthly reports are verified from petrol slips against FNB reports are received from SCM for vehicles. Conduct provisioning and logistical needs assessment to identify needs and shortages on moveable and immovable government property/stock. Manage budget weekly, monitor financial expenditure weekly and salary administration and losses at the monthly. Manager and monitor compliance with the instructions related to Job Descriptions Performance Enhancement Process (PEP) and Performance Management.
• Manager and facilitate the training needs for personnel within the component and act as a skills development facilitator for the component. Manage the leave of personnel within the Component. Monitor and update Z8 register (attendance register), Leave register, Absence register to office instructions, Time due register in terms National Instruction2/2004. Manage cellular phone accounts for officers and telephone accounts for employees monthly within the component. Manage the chief User for the Component by ensuring that office inventories are maintained in. Control the utilisation of equipment as per office inventory. Manage two (02) photocopy machine daily (on the usage) and ensure report to Minolta if not working