Administration Clerk: Support (Support Services) at Western Cape Department of Health and Wellness

Experience:

• Appropriate office administration experience.

Minimum Educational Qualification:

• Senior Certificate (or equivalent).

Duties

• Render an office management support service to the Deputy Director: Support Services and Estate Management that oversees Food Management; General Support Services; Security and Estate Support, Environmental Hygiene and Cleaning Services, as well as Facility/Property Management that include information w.r.t infrastructure projects on the estate. Responsible for organising the diary of the Manager that include scheduling meetings, managing, organising and filing documents for the Manager. Scan submissions and documents received for accuracy, re-direct where necessary/ ensure compliance before presenting to the manager to signs off. Build relations between components, stakeholders and Management. Organise diary by prioritizing overlapping meeting requests and arranging secunda, if necessary. Request documents from line managers required to meet deadlines on behalf of Deputy Director: Support Services. Assist with any other adhoc requests as and when the need arise pertaining support services. Manage the office in absence of the Deputy Director: Support Services. Type minutes of meetings, distribute minutes for meetings as required and relief at the office of the Director: Finance, when applicable.