Administration Clerk: Travel Administration at Department of Forestry, Fisheries and the Environment

Requirements & Qualifications

• Grade 12 certificate. Post matric qualification and experience in travel administration will be an added advantage.

Duties

• Administer fruitless and wasteful expenditure /no shows/late cancellations. Obtain list of no shows and late cancellations from the Travel Agent on a weekly basis (Monday). Advise officials of incorrect actions to avoid a repeat. Compile a list of no shows and distribute to the relevant DDGs.
• Verify payments of travel accommodation. Receive the payment stubs from Finance and add the disbursement number and action date onto the hard copy next to the invoices paid.
• Compile and Consolidate No-Shows/Late Cancellation Weekly/Monthly Reports. Forward copies of invoices to the relevant supervisor. Reconciliation of reports from Finance and Determination Committee. Reconcile the BAS payment advice with the statement from suppliers.

Candidate Profile

• Knowledge of administrative and clerical procedures. Understanding of financial and procurement procedures. Ability to prioritise work. Knowledge of BAS and LOGIS.
• Knowledge and understanding of procurement policy. Computer literacy. Good communication (Written and verbal) and interpersonal skills. Ability to work under pressure.