The Independent Police Investigative Directorate (IPID), formerly the Independent Complaints Directorate (ICD), is a department of the South African government responsible for investigating complaints against the South African Police Service and municipal police services.
The IPID was created in April 1997 as part of the post-apartheid reform of the South...
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A three-year National Diploma or Degree in Public Administration or Management as recognised by SAQA.
1 - 2 years’ experience in administration. Valid Driver’s License.
DUTIES :
Provide administrative support to the Chief Directorate Investigations and Information Management: Administer documents and check for compliance in line with the required standard (formatting, etc) or government prescripts. Monitor outgoing and incoming documentations and monitor compliance as outlined by various units. Draft routine letters, memos. reports, submissions etc.
Coordinate and consolidate monthly, quarterly and annual plans and reports within the Chief Directorate. Manage and maintain office supplies. Conduct logistical arrangements i.e. travel arrangements, booking of venues, caterings etc.
Provide secretariat Support: Manage calendars, scheduling meetings and coordinating events. Receive telephone calls and establish purpose of calls. Address issues and finding solutions to ensure smooth operations of the office. Co-ordinate and sensitize/advise the manager regarding engagements and pre-meeting actions to be done.
Utilizes discretion to decide whether to accept/decline or refer to other employees’ requests for meetings, based on the assessed importance and urgency of the matter. Establish needs of the people attending meetings and make appropriate arrangements (e.g. access, parking, travel and accommodation arrangements). Render Financial administration service: Monitor monthly expenditure patterns and trends to budget projections.
Reconcile expenditure projection with the actual spending, Coordinate financial planning process of the office. Facilitate and coordinate procurement of goods and services. Render record management administrative support: Keep records and ensure that they are easily accessible within the Chief Directorate. Keep and maintain filling system manual and electronic within the Chief Directorate.
Keep track of all incoming work and ensure that all deadlines are met. Liaise with all stakeholders relevant to the office. Obtain the latest frameworks, policies and procedures from various stakeholders (as directed). Update the identified repository/ies with the latest documentation (frameworks, policies and procedures).
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