Vacant Jobs at Independent Police Investigative Directorate (IPID)

REQUIREMENTS :

• A relevant tertiary qualification at NQF level 7(Supply Chain Management/ Procurement Management/Acquisition Management/ Logistics Management),3 years’ experience at supervisory level in the related field.
• Knowledge and requirements: Demand and Acquisition management, contract management, Supply chain Management performance review, reporting on Supply Chain Management information, Optimum system utilization, Safeguarding of Supply chain management.

DUTIES :

• Coordinate, review, research, analyse and plan the procurement needs of the department: Research the relevant identified needs in line with the supply Chain Strategy. Analyse requirements, undertake research, determine and develop proposals for implementation. Assess the result of the research on the market, interpret and develop proposals for procurement methodology.
• Ensure compliance with quality requirements. Determine whether specifications should contain any special conditions. Coordinate, review and collate information for the annual procurement plan and demand management: Collect information from the relevant role players according to the prescribed template, check (engage) and analyse the information, Confirm the availability of budget.
• Check alignment against strategic and other objectives. Consolidate into procurement plan and table for approval by the accounting officer. Coordinate, review and source quotations from database according to the threshold values determined by the National Treasury. Coordinate, review and compile the list of prospective service providers for quotations: Compile terms of reference to invite service providers for an expression of interest. Receive, evaluate and adjudicate the expression of interest. Compile a database of approved suppliers.
• Supervise and compile tender /quotation specifications as required: Determine whether the specification for the relevant commodity exists. If not oversee the collection and collation of information and the compilation of specifications/ terms of reference. Compile and publish requests for proposals as required. Coordinate (Synergise), review and execute the bidding process: Provide secretariat services to the bid specification committee, Bid evaluation Committee and Bid Adjudication committee (includes obtaining approval). Compile Bid documents.
• Publish tender invitations. Receiving and opening of bid documents. Supervise the reporting and safeguarding of SCM information: Collecting and processing information, Compile and submit reports in the prescribed format, Safeguarding of SCM information. Coordinate, review and execute the contract management process: Oversee the drafting, negotiation, and execution of contracts. Ensure all contracts are submitted to Legal services within the prescribed timeframes. Maintain a contract register and ensure proper record keeping.
• Monitor contract performance and ensure compliance with terms and conditions. Facilitate contract amendments, extensions and terminations where necessary. Identify potential risks and recommend mitigation strategies. Handle contract disputes and liaise with legal advisors when necessary. Ensure corrective actions are taken for non-compliance and poor performance. Liaise with internal and external stakeholders, including legal teams, suppliers and regulatory bodies. Conduct contract management training for relevant staff. Provide advice to client offices and management on contract related issues. Track and report on contract performance. Ensure regular contract reviews and audits.
• Prepare reports on contract management. Supervise employees to ensure effective acquisition management service and undertake all administrative functions required with regard to financial and HR administration. This would, inter alia, entail the following: General supervision of employees. Allocate duties and perform quality control on the work delivered by supervisees.
• Advice and lead supervisees with regard to all aspects of work. Manage performance, conduct discipline of supervisees. Ensure that all supervisees are trained and developed to be able to deliver work of the required standard efficiently and effectively. Develop, implement and monitor work systems and processes to ensure efficient and effective functioning. Supervise employees to ensure effective demand management service and undertake all administrative functions required with regard to financial and HR administration.
• This would, inter alia, entail the following: General supervision of employees. Allocate duties and perform quality control on the work delivered by supervisees. Allocate duties and perform quality control on the work delivered by supervisees. Advice and lead supervisees with regard to all aspects of work. Manage performance, conduct discipline of supervisees. Ensure that all supervisees are trained and developed to be able to deliver work of the required standard efficiently and effectively. 

go to method of application »

REQUIREMENTS :

• A three-year National Diploma or Degree in Public Administration or Management as recognised by SAQA.
• 2 – 3 years’ experience in administration. Valid Driver’s License. 

DUTIES :

• Provide administrative support to the Directorate Internal Audit: Administer documents and check for compliance in line with the required standard (formatting, etc.) or government prescripts. Monitor outgoing and incoming documentations and monitor compliance as outlined by various units. Draft routine letters, memos, reports, submissions etc. Coordinate and consolidate monthly, quarterly and annual plans and reports with the Directorate. Maintain office supplies and managing equipment. Conduct logistical arrangements i.e travel arrangements, booking of venues, caterings etc.
• Provide secretariat Support: Manage calendars, scheduling of meetings and coordinating of events. Receive telephone calls and establish purpose of calls. Diary Management. Address issues and finding solutions to ensure smooth operations of the office. Co-ordinate with and sensitize/advise the manager regarding engagements and pre-meeting actions to be done. Utilizes discretion to decide whether to accept/decline or refer to other employees’ requests for meetings, based on the assessed importance and urgency of the matter. Establish needs of the people attending meetings and make appropriate arrangements (e.g access, parking, travel and accommodation arrangements).
• Render Financial administration service: Monitor monthly expenditure patterns and trends to budget projections. Reconcile expenditure projection with the actual spending, Coordinate financial planning process of the office. Process payment for procurement of goods and services.
• Render record management administrative support: Keep records and ensure that they are easily accessible within the Directorate. Maintain filling system manual and electronic within the Directorate. Keep track of all incoming work and ensure that all deadlines are met.
• Liaise with all stakeholders relevant to the office. Obtain the latest frameworks, policies and procedures from various stakeholders (as directed). Keep a complete filling system and documents for the manager and the unit (where required). Update the identified repository/ies with the latest documentation (frameworks, policies and procedures).

go to method of application »

REQUIREMENTS :

• A three-year National Diploma or Degree in Public Administration or Management as recognised by SAQA.
• 1 - 2 years’ experience in administration. Valid Driver’s License.

DUTIES :

• Provide administrative support to the Chief Directorate Investigations and Information Management: Administer documents and check for compliance in line with the required standard (formatting, etc) or government prescripts. Monitor outgoing and incoming documentations and monitor compliance as outlined by various units. Draft routine letters, memos. reports, submissions etc.
• Coordinate and consolidate monthly, quarterly and annual plans and reports within the Chief Directorate. Manage and maintain office supplies. Conduct logistical arrangements i.e. travel arrangements, booking of venues, caterings etc.
• Provide secretariat Support: Manage calendars, scheduling meetings and coordinating events. Receive telephone calls and establish purpose of calls. Address issues and finding solutions to ensure smooth operations of the office. Co-ordinate and sensitize/advise the manager regarding engagements and pre-meeting actions to be done.
• Utilizes discretion to decide whether to accept/decline or refer to other employees’ requests for meetings, based on the assessed importance and urgency of the matter. Establish needs of the people attending meetings and make appropriate arrangements (e.g. access, parking, travel and accommodation arrangements). Render Financial administration service: Monitor monthly expenditure patterns and trends to budget projections.
• Reconcile expenditure projection with the actual spending, Coordinate financial planning process of the office. Facilitate and coordinate procurement of goods and services. Render record management administrative support: Keep records and ensure that they are easily accessible within the Chief Directorate. Keep and maintain filling system manual and electronic within the Chief Directorate.
• Keep track of all incoming work and ensure that all deadlines are met. Liaise with all stakeholders relevant to the office. Obtain the latest frameworks, policies and procedures from various stakeholders (as directed). Update the identified repository/ies with the latest documentation (frameworks, policies and procedures).

go to method of application »

REQUIREMENTS :

• A three-year National Diploma or Degree in Public Administration or Management as recognised by SAQA. 2 – 3 years’ experience in administration. Valid Driver’s License

DUTIES :

• Provide administrative support to the Office: Administer documents and check for compliance in line with the required standard (formatting ,etc.) or government prescripts. Monitor outgoing and incoming documentations and monitor compliance as outlined by various units. Draft routine letters, memos, reports, submissions etc.
• Coordinate and consolidate monthly, quarterly and annual plans and reports with the ED’s Office. Maintain office supplies and managing equipment. Conduct logistical arrangements i.e travel arrangements, booking of venues, caterings etc. Provide secretariat Support: Manage calendars, scheduling of meetings and coordinating of events.
• Receive telephone calls and establish purpose of calls. Address issues and finding solutions to ensure smooth operations of the office. Co-ordinate and sensitize/advise the manager regarding engagements and pre-meeting actions to be done. Utilizes discretion to decide whether to accept/decline or refer to other employees’ requests for meetings, based on the assessed importance and urgency of the matter.
• Establish needs of the people attending meetings and make appropriate arrangements (e.g access, parking, travel and accommodation arrangements). Render Financial administration service: Monitor monthly expenditure patterns and trends to budget projections. Reconcile expenditure projection with the actual spending, Coordinate financial planning process of the office.
• Facilitate the procurement of goods and services. Render record management service: Keep records and ensure that they are easily accessible within the ED’s office. Keep and maintain filling system manual and electronic within ED’s office. Keep track of all incoming work and ensure that all deadlines are met.
• Liaise with all stakeholders relevant to the office. Obtain the latest frameworks, policies and procedures from various stakeholders (as directed). Update the identified repository/ies with the latest documentation (frameworks, policies and procedures). 

go to method of application »

REQUIREMENTS :

• A three-year National Diploma or Degree in Public Administration or Management as recognized by SAQA. 1 - 2 years’ experience in administration. Valid Driver’s License.

DUTIES :

• Provide administrative support to the CFO’s office: Administer documents and check for compliance in line with the required standard (formatting, etc) or government prescripts. Monitor outgoing and incoming documentations and monitor compliance as outlined by various units. Draft routine letters, memos. reports, submissions etc. Coordinate and consolidate monthly, quarterly and annual plans and reports with the Chief Directorate. Maintain office supplies and manage equipment. Conduct logistical arrangements i.e travel arrangements, booking of venues, caterings etc.
• Provide secretariat Support: Manage calendars, scheduling meetings and coordinating events. Receive telephone calls and establish purpose of calls. Address issues and finding solutions to ensure smooth operations of the office. Co-ordinate and sensitize/advise the manager regarding engagements and pre-meeting actions to be done. Utilizes discretion to decide whether to accept/decline or refer to other employees’ requests for meetings, based on the assessed importance and urgency of the matter. Establish needs of the people attending meetings and make appropriate arrangements (e.g access, parking, travel and accommodation arrangements).
• Render Financial administration service: Monitor monthly expenditure patterns and trends to budget projections. Reconcile expenditure projection with the actual spending, Coordinate financial planning process of the office. Process payment for procurement of goods and services.
• Render record management administrative support: Keep records and ensure that they are easily accessible within the Chief Directorate. Keep and maintain filling system manual and electronic within the Chief Directorate. Keep track of all incoming work and ensure that all deadlines are met. Liaise with all stakeholders relevant to the office. Obtain the latest frameworks, policies and procedures from various stakeholders (as directed). Update the identified repository/ies with the latest documentation (frameworks, policies and procedures). 

go to method of application »

REQUIREMENTS :

• A Grade 12 plus PSIRA Grade C. 3-5 years’ relevant experience in Protection services and Security Management. Valid Driver’s license. Competency. Certificate in handling a Firearm.

DUTIES :

• Conduct Escort duties: To provide personal security to the Executive Director which includes risk assessment, threat analysis and protective surveillance. Safeguard the Executive Director from potential threats, ensuring their safety and privacy. Safeguard the Executive Director’s movement within office premises and during external engagements. Mitigate risks through close protection and proactive security measures.
• Access Control: Manage and enforce access controls to the Executive Director’s office. Screen visitors and verify credentials to ensure only authorized access. Prevent unauthorized entry and disruptions to office operations. Ensure confidentiality of information related to the ED’s office. Prevent leaks of confidential information.
• Conduct physical security inspections: Coordinate evacuation procedures during emergencies (e.g. Threats, protests, disasters). Assess and secure location where the ED will be present. Ensure the safety of the Executive Director, staff and visitors during crises. Surveillance inspections monitor the activities within the area to detect and deter potential threats. Provide security measures based on risk assessment.