Administration Officer-SCM at Gauteng Department of Health

Requirements :

• Grade 12 certificate with Three (3) years or more Experience in a supply chain environment in Government institution serving as a supply chain Clerk. (Service certificate will be required when shortlisted). a relevant Degree/National Diploma (NQF6) in commerce/Supply chain management or equivalent qualification will add as an added advantage. Computer literacy (MS Office).
• Knowledge of SAP system. Problem solving, analysis, client orientation, customer focus, accountability and ethical conduct skills. Good communication skills verbally and written.
• Willingness to travel and ability to work under pressure. Basic Knowledge of work procedures in terms of working environment. Basic Knowledge and understanding of the legislative framework.
• Experience in Supply Chain Management (Demand, Acquisition, Logistics and Warehouse management. Other Skills/Requirements: Knowledge and understanding of procurement policies and procedures, Public Finance Management Act; Framework for Supply Chain Management; Code of Conduct for Supply Chain Management Practitioners; Treasury Regulations
• Preferential Procurement Policy Framework Act; Broad Based Black Economic Empowerment Act, Public Service Act; Public Service Regulations, Promotion of Access to Information Act; government procurement systems and processes
• Understanding and interpretation of applicable systems and Central Supplier Database (CSD).Candidate must have good communication skills, both verbal and written, problem solving skills. Initiative and interpersonal skills.
• Highly motivated, results oriented and can plan. Working knowledge of SAP, SRM and BAS Proven computer literacy is essential. Ability to work under pressure and a valid driver’s license is required. Supervisory experience will be an added advantage.

Duties :

• Ensure compliance with policies and procedures that regulate and govern Supply chain management processes. Provide an efficient supply chain management service.
• Assist management to implement and maintain procurement systems. Check procurement requests in accordance with and in adherence to procurement policies and procedures and proper usage of supplier’s database (CSD) to achieve BBBEE targets. Ensure proper update of procurement registers for requisitions. Prepare monthly Procurement reports.
• Check and monitor requisition captured on SRM and P – Card. Follow up with HPC for creating purchase orders. Expedite deliveries and ensure timeous capturing of GRV.
• Ensure work - Cycle is attended daily. Monitor progress of the unit and report to management on a weekly basis. Compile submissions, motivations, and reports. Manage and answer all queries related to SCM, provide advice and guidance as and when required. Provide guidance and support to end – users. Facilitate contract management processes. Update contract management registers. Supervise and manage consumables warehouses. Ensure correctness of goods are received and timeously stock capturing.
• Ensure stock availability and accuracy. Ensure shelves are stacked and marked correctly. Conduct cycle counts. Ensure full compliance with rules and regulations applicable to Warehouse, stock replenishment.
• Ensure proper record management of documents. Determine greatest needs of institution addressed as the highest priorities in terms of infrastructure delivery – including both Capital and Maintenance Projects.
• Monitor and evaluate compliance with transport and fleet management legislations. Ensure proper completion and regular scrutiny of all transport and fleet management records.
• Assist with the implementation of transport legislation. Monitor the implementation of security measures, policies (MPSS and MISS etc.) and guidelines in the Institution. Monitor and manage the housekeeping.
• Monitor, supervise, train, and manage PMDS of staff in the unit. respond to audit queries (internal and external) and ensure that recommendations are implemented.