Group Administrative Assistant at South African Health Products Regulatory Authority

• SALARY: R309 253.00 – R328 223.00 PER ANNUM (TOTAL COST TO COMPANY)
• Ref No.: SAHPRA 64 of 2025/26
• CENTRE: Pretoria
• REQUIREMENTS: Applicants must hold a Matric certificate and a three-year Diploma in Administration or an equivalent NQF level 6 qualification recognized by SAQA.
• EXPERIENCE: Minimum of two (2) years of administration experience. Must be computer literate.

COMPETENCIES, KNOWLEDGE AND SKILLS:

• Administrative practices, record keeping, and report preparation. *Professional communication with internal and external stakeholders.
• Basic ICT systems, hardware, software, networks and troubleshooting.
• ICT asset management and service desk operations. *Procurement processes and stock/consumable management.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to manage records, assets, reports, schedules, and documentation efficiently.
• Basic knowledge of computer hardware, software, and networks.
• Familiarity with ICT asset management systems and inventory tracking.
• Ability to assist in system updates and basic troubleshooting.
• Strong clerical and organizational skills (filing, documentation, record-keeping).
• Ability to prepare reports, schedules, and minutes of meetings. 
• Attention to detail and accuracy in records and documentation.
• Strong organizational and multitasking skills.
• Clear communication and teamwork with internal and external stakeholders.
• Confidentiality, integrity, and professionalism. *Proactive, reliable, and customer-service oriented.

DUTIES:

Operational management:

• ICT Records Management: Maintain well-organized ICT records and documentation to ensure accurate and timely access to information. ICT Asset Management: Maintain accurate and up-to-date ICT asset registers.
• Record all asset issuing, transfers, returns, and disposals. ICT Service Desk Support:
• Assist with call logging, tracking, and updating ICT service requests and incidents. Assist with monitoring logged calls and following up on outstanding requests.

Group, Risk and Compliance:

ICT Meetings & Coordination:

• Schedule meetings with correct agendas and documents.
• Record and distribute accurate minutes and action items promptly