Administration Officer (Statutory HR & Training Grant) at Eastern Cape Department of Health

REQUIREMENTS:

• National Senior Certificate  National Diploma (NQF Level 6)  as recognized by SAQA in Office Management/ Degree in Public Administration/Public Management/ or equivalent qualification with atleast 1- 2 years’ relevant experience. Knowledge of Public Service Regulations, the Public Service Act, 1994 (Act 103 of 1994) and other human resources prescripts, regulations, procedures and understanding of different human resources, financial and costing management processes.
• Basic knowledge of PERSAL, BAS, PFMA and all relevant financial prescripts that are utilized by the Budget section. Knowledge of administration functions, computer skill, Excell, communication skill, sound interpersonal relations, ability to interpret human resource prescripts and apply them. Ability to work well under pressure and be customer focused. Administration officer will work under the  supervision of the Clinical Manager (NMAH), monitoring registrars and other Statutory Human Resource Training and Development Grant programmes (Interns, Comm Serves, Nursing Coordinator) at Nelson Mandela Academic and Mthatha Regional hospitals. A valid driver’s licence. 

DUTIES:

• Compliance to financial regulations, procurement policies & procedures. Assist in the formulation of the SHR, Training and Development Business Plan. Manage Registrar HR related processes and constantly monitor the budget spending (e.g appointments, transfers, verification of qualifications and Statutory Human Resource & Training Grant support visits). Requesting expenditure report from PERSAL for proper monitoring of Statutory Human Resource, Training and Development Grant related appointments. Developing a monitoring spreadsheet of Medical registrars, Medical interns and/or employees that are mis-allocated and paid under the Statutory Human Resource & Training Grant budget.
• Work closely with the Registrar Academic Coordinator, Registrar Training Administrator  from the University (WSU), Head of Departments from the facilities on registrar matters. Assist in registrar registrations with the University and verification of qualifications. Update registrar information and keep track of all registrar activities (passed, dropped out, rotation, time expired, other sources of funding). Utilize an M&E spreadsheet for monitoring of the MMED student’s progress as per the milestones provided. Ensure G&S, Capital expenditure is aligned to the procurement plan and as per the approved Business Plan. Observe and comply with all departmental policies and guidelines regulating employment relationship in administration functioning. Adhere to reporting times and prepare monthly IYM  and quarterly SHR & Training Grant reports. Attend to mandatory support visits by the Grant and annual performance Monitoring and Evaluation visits. Ensure quality of work at all times particularly with the Registrar programme. Perform other duties as assigned by the supervisor.