Jobs at Eastern Cape Department of Health

REQUIREMENTS:

• National Senior Certificate/ NQF level 4 with no experience. One (1) year Public service internship programme experience will be given preference. Basic knowledge of supply chain duties, practices as well as the ability to capture data, operate computer and collecting statistics. Basic knowledge and understanding of the legislative framework governing the Public Service. Basic knowledge of work procedures in terms of the working environment. Knowledge of basic financial operating systems (LOGIS). Computer Literacy, Ability to maintain high level of confidentiality and be able to work under pressure. Good communication skills (written and verbal)

DUTIES:

• Render asset management clerical support: Compile and maintain records (e.g asset records/databases). Check and issue furniture, equipment and accessories to components and individuals. Identify redundant, non-serviceable and obsolete equipment for disposal. Verify asset register. Render demand and acquisition clerical support. Update and maintain a supplier (including contractors) database. Register suppliers on Logis or similar system. Request and receive quotations. Capture specification on the electronic purchasing system. Place orders. Issue and receive bid documents. Provide secretariat or logistical support during the bid consideration and contracts conclusion process. Compile draft documents as required. Render logistical support services: Place orders for goods. Receive and verify goods from suppliers. Capture goods in registers databases. Receive request for goods from end users. Issue goods to end users. Maintain goods register. Update and maintain register of suppliers.

go to method of application »

REQUIREMENTS:

• National Senior Certificate, National Diploma (NQF Level 6) or equivalent qualification as recognized by SAQA in Public Administration/Business Administration/ Public Management/Office Administration/Human Resource Management or equivalent qualification coupled with 1-2 years’ experience. Knowledge of public administrative systems, processes and other human resources prescripts, regulations, procedures. Knowledge of Public Service Regulations, Policies and Procedures. Good interpersonal, communication (verbal and written) computer skills and problem solving. Basic knowledge of PERSAL system, ability to interpret human resource prescripts and apply them. Ability to work well under pressure and be customer focused. Management of skills development /training programme. A valid driver’s licence.

DUTIES:

• Assist in the formulation of the SHR Training and Development Business Plan and WSP for skills development. Manage Registrar HR related processes (e.g appointments, transfers, verification of qualifications and Statutory Human Resource & Training Grant support visits). Utilise expenditure report from PERSAL for proper monitoring of Statutory Human Resource, Training and Development Grant related appointments. Monitor and report misallocation of Medical registrars, Medical interns and Comserve under the Statutory Human Resource & Training Grant budget.
• Update registrar information and keep track of all registrar activities. Coordinate clinical training programmes for the province , prepare all training logistics, and maintain accurate training records and databases. Process training-related procurement activities. Support evaluation processes by collecting and summarizing feedback. Manage training by ensuring proper setup of the venue and logistics. Maintain inventory of training materials. Observe and comply with all departmental policies and guidelines regulating administration functioning. Adhere to reporting times and quarterly SHR & Training Grant reports. Ensure quality of work at all times particularly with statistics of training programmes. Perform other duties as assigned by the supervisor.

go to method of application »

REQUIREMENTS:

• National Senior Certificate  National Diploma (NQF Level 6)  as recognized by SAQA in Office Management/ Degree in Public Administration/Public Management/ or equivalent qualification with atleast 1- 2 years’ relevant experience. Knowledge of Public Service Regulations, the Public Service Act, 1994 (Act 103 of 1994) and other human resources prescripts, regulations, procedures and understanding of different human resources, financial and costing management processes.
• Basic knowledge of PERSAL, BAS, PFMA and all relevant financial prescripts that are utilized by the Budget section. Knowledge of administration functions, computer skill, Excell, communication skill, sound interpersonal relations, ability to interpret human resource prescripts and apply them. Ability to work well under pressure and be customer focused. Administration officer will work under the  supervision of the Clinical Manager (NMAH), monitoring registrars and other Statutory Human Resource Training and Development Grant programmes (Interns, Comm Serves, Nursing Coordinator) at Nelson Mandela Academic and Mthatha Regional hospitals. A valid driver’s licence. 

DUTIES:

• Compliance to financial regulations, procurement policies & procedures. Assist in the formulation of the SHR, Training and Development Business Plan. Manage Registrar HR related processes and constantly monitor the budget spending (e.g appointments, transfers, verification of qualifications and Statutory Human Resource & Training Grant support visits). Requesting expenditure report from PERSAL for proper monitoring of Statutory Human Resource, Training and Development Grant related appointments. Developing a monitoring spreadsheet of Medical registrars, Medical interns and/or employees that are mis-allocated and paid under the Statutory Human Resource & Training Grant budget.
• Work closely with the Registrar Academic Coordinator, Registrar Training Administrator  from the University (WSU), Head of Departments from the facilities on registrar matters. Assist in registrar registrations with the University and verification of qualifications. Update registrar information and keep track of all registrar activities (passed, dropped out, rotation, time expired, other sources of funding). Utilize an M&E spreadsheet for monitoring of the MMED student’s progress as per the milestones provided. Ensure G&S, Capital expenditure is aligned to the procurement plan and as per the approved Business Plan. Observe and comply with all departmental policies and guidelines regulating employment relationship in administration functioning. Adhere to reporting times and prepare monthly IYM  and quarterly SHR & Training Grant reports. Attend to mandatory support visits by the Grant and annual performance Monitoring and Evaluation visits. Ensure quality of work at all times particularly with the Registrar programme. Perform other duties as assigned by the supervisor.

go to method of application »

REQUIREMENTS:

• National Senior Certificate, National Diploma (NQF Level 6) as recognized by SAQA in Social Sciences/Contact Centre Operations Management or related fields coupled with 1-2 years’ experience in Contact Centre environment. Knowledge of public service regulation, mandate of Eastern Cape Department of health as well as standard operating procedure of the Contact Centre environment, Knowledge and skills on CRM and CCC interpersonal communication skills. Computer literate. The candidate will be expected to work shifts in Contact Centre renders a 24-hour service

DUTIES:

• Supervising and meeting performance targets for speed, efficiency, and health service promotions and quality for both Inbound and Outbound operations. Supervise the daily operative running of the Shared Contact Centre liaising with Contact Centre management team to gather information and resolve conflicting operative issues. Monitoring random calls to improve quality. Minimize errors and track operative performance. Reviewing the performance of Contact Agents. Identifying training needs and planning on job training sessions. Recording statistics, user rates and the performance levels of the Contact Centre and preparing reports. Handling the most complex customer complaints or enquiries.
• Organizing staffing, including shift patterns and the number of staff required to meet demand (Call volumes and trends analysis). Coaching, motivating and retaining staff and coordinating bonus, reward and incentive schemes. Forecasting and analysing data against budget figures on a weekly and/or monthly basis. Improving performance by raising efficiency and sourcing new equipment to enable this, e.g. new dialling products. Supervise contact centre agent as well logging of queries on CRM as defined in the standard operating policy of the centre.

go to method of application »

REQUIREMENTS:

• National Senior Certificate, National Diploma (NQF Level 6) as recognized by SAQA in Commerce / Supply Chain Management /Cost Management Accounting / Logistics Public Administration/Public Management / Business Management or any other related field/ with at least 1-2 years’ experience in a procurement, asset management or logistics environment.
• Knowledge and skills: Knowledge of Asset management and Logistics, Provisioning administration, Procurement directives and procedures, Financial Accounting and LOGIS System. In-depth knowledge of legislative framework that governs the Public Service (PFMA, DORA, PSA, PSR, PPPFA, Financial Manual). Understanding and application of Public Financial Management Act and Supply Chain Management Policies and Practices Skills: Good Interpersonal Relations skills, Planning and organizing skills, Decision Making skills and Problem-Solving skills. People Management skills, good verbal and written communication skills, Computer Literate, Customer orientation and customer focus and High attention to detail Responsibilities. A valid driver’s licence.

DUTIES:

• Supervise and render asset management clerical services: Oversee the compilation and maintenance of records. Verify the issuing of equipment and accessories to components and individuals in need. Identify redundant, non-serviceable and obsolete equipment for disposal. Oversee the verification of the asset register.
• Supervise and render demand and acquisition clerical services: Update and maintain supplier (including contractors) database. Ensure that suppliers are captured and registered on the system. Request and receive quotations. Capture specification on the electronic purchasing system. Ensure that all orders are placed on time. Issue and receive bid documents. Provide secretariat or logistical support during the bid consideration and contracts conclusions. Supervise and undertake logistical support services: Check, place and verify orders for goods. Receive and verify goods from suppliers. Capture and ensure that goods are captured in registers and databases. Receive request for goods from end users. Issue goods to end users. Check and maintain goods registers. Update and ensure the maintenance of the register of suppliers. Supervise human resources/staff. Allocate and ensure quality of work. Personnel development. Assess staff performance. Apply discipline.

go to method of application »

REQUIREMENTS:

• National Senior Certificate, A National Diploma in Engineering (Mechanical) or equivalent relevant qualifications (Mechanical) coupled with three (3) years working experience post qualification as an Engineering Technician (Electrical).  Registration with ECSA as an Engineering Technician (Electrical).  A valid driver’s Licence. Computer literate.

DUTIES:

• To assist the Engineer with Technical activities.  Promotes safety in line with statutory and regulatory requirements.  Evaluate existing maintenance technical manuals, standard drawings and procedures to incorporate new technology.  Produce technical designs with specifications.  Assist to manage the execution of maintenance strategy through the provision of appropriate structures systems and resources.  Assist to set engineering maintenance and standards, specifications and service levels according to organizational objectives to ensure optimum operational availability.  Design and establish a system to collect credible data on the use of utilities by Health Facilities.  Provide training to Administrative Clerk on collection of data.  Validate usage and draft reports.  Identify excessive usage.    Assist to allocate, control, monitor and report on all resources.   Assist to compile risk logs and manage significant risk according to sound risk management practice and organisational requirements.  Provide inputs into the budgeting process as require.  Compile and submit reports as required.  Provide and consolidate inputs to technical engineering operational plan.  Continuous professional development to keep up with new technologies and procedures.

go to method of application »

REQUIREMENTS:

• National Senior Certificate, an NQF level 7 in Quantity Surveying and/or equivalent qualification as recognised by SAQA coupled with three (3) years’ post qualification survey experience as a Quantity Surveyor. Compulsory registration as Professional Quantity Surveyor with SACQSP. A valid driver’s licence. Computer literate.

DUTIES:

• To develop planning and cost norms and standards issued in terms of Provincial Health Facilities Guidelines.  Maintain planning and cost norms and standards library.  Monitor that Infrastructure projects implemented by Implementing Agent (s) comply with approved planning and cost norms and standards.  Promote the adoption of technical and quality strategies.  Review cost determinations of projects and estimates submitted.  Provide inputs from quantity surveyor perspective to infrastructure policies, procedures, methods and criteria for Capex, minor capital and scheduled maintenance projects, Develop commissioning plans from a quantity surveyor perspective.  Prepare from a Quantity Surveyor perspective inputs to Project Briefing documents. 
• Prepare from a Quantity Surveyor perspective inputs to the Project Execution Plan version  Develop cash flow projections.  Develop costing models.  Provide inputs to the Annual Medium Term and Adjustment budgets to the Directorate Infrastructure Delivery.  Provide inputs to the User Asset Management Plan from Quantity Surveyor perspective.  Provide inputs to the Infrastructure Programme Management Plan and Infrastructure Programme Implementation Plan from the Quantity Surveyor perspective.  Provide inputs to the procurement strategy from a Quantity Surveyor perspective.  Update the Infrastructure comprehensive planning framework of Department in terms of research findings, new technology and changes in the institutional environment.

go to method of application »

REQUIREMENTS:

• National Senior Certificate, an NQF level 7 in Quantity Surveying and/or equivalent qualification as recognised by SAQA coupled with three (3) years’ post qualification survey experience as a Quantity Surveyor. Compulsory registration as Professional Quantity Surveyor with SACQSP. A valid drivers licence. Computer literate.

DUTIES:

• To prepare the Procurement strategy, Infrastructure Programme Management Plan (IPMP) and updating of the plan.  Prepare the Infrastructure budget and final project list.  Prepare the packages/individual project briefs; presenting these to the Implementing Agent (IA) referred to as Project Execution Plan v1 with all the inputs obtained from the Directorate Infrastructure Planning.  Participate in the procurement of Professional Service Providers and Contractors, including the preparation and approval of Bid Specifications and evaluations of tenders as member of the Supply Chain Management Committees in Public Works and/ or relevant SCM Committees of Alternative IAs and Provincial Department of Health.  Monitor the implementation of Programmes and Projects by the Implementing Agent (IA) and the adherence to the Service Delivery Agreement. 
• Manage project implementation of projects that are not allocated to an Implementing Agent (IA).  Review and sign off on the Infrastructure Programme Implementation Plan (IPIP) as prepared by the Implementing Agent (IA).  Review and recommend Variation Orders in terms of contract management practice and financial implications in collaboration with professionals in the Directorate Infrastructure Planning.  Manage the updating of project/programme documentation and information and submit all built environment documentation to the Directorate Infrastructure Planning and the financial documents to the Deputy Director Finance.  Coordinate and participate in project commissioning including site visits.  Collect and update information on systems in terms of Technical Condition Assessment on completion of projects.  Review Infrastructure Projects and programmes in line with the built environment norms, standards and legislative requirements.  Monitor and study the health sector, legal frameworks standards changes and policy frameworks.

go to method of application »

REQUIREMENTS:

• National Senior Certificate, B Tech or Degree or Honours Degree or National Higher Diploma in Built Environment. Registered as Construction Project Manager with SACPCMP. A valid driver’s license. Computer literate. 3 Years’ experience post qualification except if National Higher Diploma – 4 years and six months’ experience. If BTech – 4 years’ experience. If National Diploma – 6 Years experience.

DUTIES:

• Assist to prepare the Procurement Strategy, Infrastructure Programme Management Plan (IPMP) and updating of the plan.  Assist to prepare the infrastructure budget and final project list.  Assist to prepare the packages/individual project briefs; presenting these to the Implementing Agent (IA) referred to as Project Execution Plan v1 with all the inputs obtained from the Directorate Infrastructure Planning.  Assist to monitor the implementation of programmes and projects by Implementing Agent (IA) and the adherence to the Service Delivery Agreement.  Assist to manage project implementation of projects that are not allocated to an Implementing Agent (IA).  Assist to review Variation Orders in terms of contract management practice and financial implications in collaboration with professionals in the Directorate Infrastructure Planning.  Assist to develop Project Stage reports & designs in accordance with strategic decision-making points as defined in the Provincial Infrastructure Delivery Framework. 
• Coordinate and participate in project commissioning, including site visits.  Review and Maintenance Plans and budgets on completion of projects.  Assist to review infrastructure projects and programmes in line with the built environment norms, standards and legislative requirements.  Assist to participate in the continuous improvement of best practices, standardised process and procedures, software applications and tools. Manage and participate in Post Project and Post Occupancy Evaluation exercises. Study professional journals and publications to stay abreast of new developments. Monitor and Study the Health Sector, legal frameworks and standards. Engage relevant continuous professional development activities. Update Infrastructure policies of the Department in terms of research findings, new technology and changes in the institutional environment.Update the Infrastructure policies of the Department in terms of research findings, new technology and changes in the institutional environment.

go to method of application »

REQUIREMENTS:

• National Senior Certificate, Degree in Mechanical Engineering (B Eng/BSC (Eng) or relevant qualification coupled with three (3) years’ post qualification experience. Compulsory registration with ECSA as Professional Engineer (Mechanical). A valid Driver’s licence.  Computer literate

DUTIES:

• To provide inputs to technical and functional norms and standards from an engineering perspective to be issued in terms of the Provincial Health Facilities Guidelines.  Monitor that infrastructure projects implemented by Implementing Agent (s) comply with approved engineering functional and technical norms and standards and that the planning and design are according to sound engineering principles and code of practice.  Update functional and technical norms and standards updated based on learning generated through Post Project and Post Occupancy Evaluation (POE) exercises. 
• Prepare reports stating the advisability, desirability, impact and legality of proposals for innovative service delivery mechanisms.  Undertake feasibility studies and prepare reports detailing services impact, financial impact, infrastructure impact, constraints, alternatives and attainability.  Develop cost effective solutions according to standards.  Prepare technical specifications.  Apply electrical design principles.  Evaluate existing technical manuals, standard drawings and procedures to incorporate new technology in specifications.  Undertake preliminary costing per installation.  Prepare reports on electrical engineering investigation.   Determine electrical engineering proposals and design work for solutions where necessary.  Provide electrical engineering inputs to implement projects successfully.  Provide electrical engineering professional and technical advice in the form of verbal and written advice, reports calculations, specifications and drawings.  Monitor and study the health sector, legal framework, standards changes and policy frameworks.

go to method of application »

REQUIREMENTS:

• National Senior Certificate, Degree in Mechanical Engineering (B Eng/BSC (Eng) or relevant qualification coupled with three(3) years’ post qualification experience. Compulsory registration with ECSA as Professional Engineer (Mechanical). A valid Drivers licence.  Computer literate.

DUTIES:

• To provide inputs to technical and functional norms and standards from an engineering perspective to be issued in terms of the Provincial Health Facilities Guidelines.  Monitor that infrastructure projects implemented by Implementing Agent (s) comply with approved engineering functional and technical norms and standards and that the planning and design are according to sound engineering principles and code of practice.  Update functional and technical norms and standards updated based on learning generated through Post Project and Post Occupancy Evaluation (POE) exercises.  Prepare reports stating the advisability, desirability, impact and legality of proposals for innovative service delivery mechanisms. 
• Undertake feasibility studies and prepare reports detailing services impact, financial impact, infrastructure impact, constraints, alternatives and attainability.  Develop cost effective solutions according to standards.  Prepare technical specifications.  Apply electrical design principles.  Evaluate existing technical manuals, standard drawings and procedures to incorporate new technology in specifications.  Undertake preliminary costing per installation.  Prepare reports on electrical engineering investigation.   Determine electrical engineering proposals and design work for solutions where necessary.  Provide electrical engineering inputs to implement projects successfully.  Provide electrical engineering professional and technical advice in the form of verbal and written advice, reports calculations, specifications and drawings.  Monitor and study the health sector, legal framework, standards changes and policy framework

go to method of application »

REQUIREMENTS:

• National Senior Certificate, Degree in Mechanical Engineering (B Eng/BSC (Eng) or relevant qualification coupled with three(3) years’ post qualification experience. Compulsory registration with ECSA as Professional Engineer (Mechanical). A valid Drivers licence.  Computer literate

DUTIES:

• To perform final review and approvals of audits on new engineering designs according to design principles or theory.  Research the needs of the relevant health institutions.  Co-ordinate designs efforts and integration across disciplines to ensure seamless integration with current technology.  Pioneering of new engineering services and management methods.  Manage the execution of maintenance strategy through the provision of appropriate structures, systems and resources. Set engineering maintenance standards, specifications and service levels according to organizational objectives to ensure optimum operational availability. Allocate, control, monitor and repot on all resources. 
• Compile risks logs and manage significant risk according to sound risk management practice and organizational requirements.  Provide technical consulting services for the operation on engineering related matters to minimise possible engineering risks.  Manage the operational capital project portfolio for the operation to ensure effective resourcing according to organizational needs and objectives.  Facilitate the compilation of innovation proposals to ensure validity and adherence to organisational principles.  Continuous professional development to keep up with new technologies and procedure.

go to method of application »

REQUIREMENTS:

• National Senior Certificate, Degree in Mechanical Engineering (B Eng/BSC (Eng) or relevant qualification coupled with three(3) years’ post qualification experience. Compulsory registration with ECSA as Professional Engineer (Mechanical). A valid Drivers licence.  Computer literate.

DUTIES:

• To provide inputs to technical and functional norms and standards from an engineering perspective to be issued in terms of the Provincial Health Facilities Guidelines.  Monitor that infrastructure projects implemented by Implementing Agent(s) comply with approved engineering functional and technical norms and standards and that the planning and design are according to sound engineering principles and code of practice.  Update functional and technical norms and standards updated based on learning generated through Post Project and Post Occupancy Evaluation (POE) exercises.  Prepare reports stating the advisability, desirability, impact and legality of proposals for innovative service delivery mechanisms.  Undertake feasibility studies and prepare reports detailing service impact, financial impact, infrastructure impact, constraints, alternatives and attainability.
•  Develop cost effective solutions according to standards.  Prepare technical specifications.  Apply mechanical design principles.  Evaluate existing technical manuals, standard drawings and procedures to incorporate new technology in specifications.  Undertake preliminary costing per installation.  Develop mechanical engineering standard data sheets and drawings.  Provide mechanical engineering inputs to Project Execution Plan v.1.  Prepare reports on mechanical engineering investigations.  Determine mechanical engineering proposals and design work for solutions where necessary.  Provide mechanical engineering professional and technical advice in the form of verbal and written advice reports, calculations, specifications and drawings.  Monitor and study the health sector, legal frameworks, standards changes and policy frameworks.  Engage in relevant continuous professional development activities (tools and techniques) as prescribed and /or required.