Administration Supervisor - Kathu at Weir Minerals

Purpose of Role: 

The successful candidate will be responsible for the direct supervision and co-ordination of warehouse, sales & services administrative support teams, ensuring adherence to admin procedures in line with branch requirements.

Key Responsibilities:

• Safety First: Demonstrate 100% commitment to our zero harm behaviors in support of our drive towards developing a world class safety culture.  Adhere to all Safety Health Environment (SHE) and housekeeping requirements at the branch and customer sites at all times.  Adhere to Duty of Care Policy at all times.
• Effectively manage administrative and warehouse staff in line with company objectives
• Manage the order book (input & output), order book alignment, accuracy, quotations, expediting and on time delivery (OTD) for the branch or region
• Supervise workshop loading and routing, allocation of service jobs and processing of all repair work
• Attend to and resolve customer queries
• Manage stock levels, excess stock and slow moving/obsolete stock (SLOB) on a monthly/quarterly basis for the branch or region
• Manage debtors to not exceed the KPI, blocked accounts and collections
• Manage branch expenditure and recoveries
• Manage and ensure that GIT (goods in transit) and GDNI (goods delivered not invoiced) is cleared at all times and within business requirements
• Assist branch management with reports and forecasting to achieve branch targets
• Co-ordinate and manage internal administrative branch reports as per business requirements

Job Knowledge/Education and Qualifications: 

• Business Administration & Management diploma or any equivalent combination of education and experience will be considered for candidates that have the ability to perform the objectives above
• High level of computer literacy – Microsoft Office suite (Advanced Excel & PowerPoint), ERP software (SAP, Power BI and Salesforce experience is advantageous)
• 6 - 10 years’ related management / supervisory experience in an engineering/manufacturing/mining environment
• Sales and services administration exposure is advantageous
• Supervisory skills
• Good business communication at all levels
• Ability to collect, analyse and interpret data
• Ability to identify and solve problems in a timely manner
• Ability to plan and prioritise work activities of the team
• Demonstrate accuracy and thoroughness
• Ability to work under pressure
• Attention to detail
• Customer focused