Administrative and Financial Officer at Stellenbosch University

Duties

• General office administration and management (maintenance, office, and kitchen supplies, etc);
• Performing general reception duties, including receiving guests and couriers;
• Financial administration, processing, reconciliation and recordkeeping;
• Bookings, processing and logistical coordination of travel bookings, meetings, and seminars;
• Assisting with coordination, compilation of financial reports and records;
• Welcoming new staff and supporting staff with IT, access cards and other enquiries;
• Managing contact lists and collating staff information for website;
• Acting as contact point for all staff enquiries;
• Maintaining and updating the asset register;

Academic publications: 

• Website updates and annual reporting on theSU system and Mendeley; 
• Liaising with researchers to ensure complete records, including lists and e-copies of all publications and publisher information of the peer review process where applicable.
• Performing further ad hoc tasks related to supporting the Centre.

Job Requirements        

• A relevant post-matric qualification (NQF 6 in finance, administration, or a related field);
• At least three years' financial administration experience in a higher education environment;
• Strong computer proficiency in the Microsoft Office package (Word, Excel, and Outlook);
• Experience in the use of the OCF financial system in the higher education environment, as used by various universities in South Africa;
• Excellent verbal and written communication skills in English;
• Strong interpersonal and organisational skills;
• The ability to perform under pressure, work independently and apply own initiative; 
• Independent, responsible, problem-solving, and a collaborative working approach;
• Methodical and detailed planning and reporting skills;
• The ability to manage complex tasks;
• Proven organisational skills;
• Must pro-actively take responsibility and action;
• The ability to communicate in a multi-lingual environment;
• The ability to work independently and apply own initiative;
• A strong disposition towards learning.

Recommendation

• A relevant bachelors degree in any field;
• Knowledge of SU's central financial and personnel systems (e.g., SUNFin, Tera Term, and Oracle);
• Knowledge of SU's financial policies and procedures;
• Experience working in a research support role.