Administrative Assistant at Astron Energy (Pty) Ltd.

• Provide administrative support for the Cape Town Retail Team
• Acts as a central point for fielding & directing queries to the Cape Town Retail Team
• Provides confidential, customer-facing and administrative support
• Works with all stakeholders in conjunction with the Regional Sales Manager and Sales Managers to ensure smooth operating environment
• Custodian of all documentation for the team
• Maintains calendars and scheduling of Retailer Engagements for Retail Territory Managers and fulfil general administration functions for the team
• Assist with customer query resolution and follow ups
• Stand-in (caretaker) for Territory Managers on emergencies
• Participate in projects on an ad hoc basis

Admin support:

• Travel arrangements for the National Sales Manager/Head of Sales & Operations
• Purchase order management, including requesting/receiving quotes from vendors and load new vendors in the Procurement SharePoint site
• Liaise with vendors and Accounts Payable for invoice queries
• Book venues and catering for all meetings for the sales teams
• Take minutes & action items during weekly performance meetings and Monthly Business Reviews (MBR’s), monthly LPS Stewardship meetings, Territory Meetings, Retailer Engagement Meetings, etc.
• Coordinate year plan and training schedules in collaboration with Learning and development for the team and also arrange meetings/ venues for the team
• Coordinate new employees’ on-boarding (IT & HR), with the necessary submission of documentation
• Provide administrative support function for the team to track & monitor budgets on a monthly basis
• Participate and provide an administrative support in projects that the team and the business unit undertake from time to time.

Professional Qualification and Certifications:

• Matric or equivalent, or tertiary qualification in Executive Office Administration, or equivalent

Work Experience:

• Approximately 3 years’ experience in Administration

Application deadline:

• 08 September 2025