Administrative Assistant at Hello Group

    Job Summary:

• The Administrative Assistance will be crucial in ensuring that the Malawi Operations Team are consistently and efficiently supported timeously in various operational functions. 

Job Role:

Operational Activities: 

• Ensure that the payroll file is accurately updated monthly and submitted to the Payroll Administrators 
• Assist off-shore Managers with staff-related queries. Gather all information and submit the information to HR
• Verify, capture, and reconcile the weekly expense claims provided by all Malawi managers.
• Check funding against transactions and current running balance daily and liaise closely with the Finance Department and Banks with all funding-related queries.
• Prepare weekly cash instructions, and create and accept trades on PPI.
• Fuel cards for Managers to be top-up timeously.
• Lease agreements, rental, and license fees are paid on time and the rental schedule is updated timeously.

Monitoring and Reporting

• Monitor vehicle tracking reports weekly for offshore managers and report back on any abnormalities to management
• Monitor fuel consumption weekly and report back to management on any abuse or abnormalities.
• Weekly monitoring and reporting on cash movement on PPI or on all related systems used.

General Administrative Tasks

• General understanding of the MRA Withholding Tax process and record-keeping
• Management of Fuel Cards
• Act as point of contact for offshore Management related to payroll, administrative and treasury
• Generating and Distribution of monthly.

Skills and Competencies:

• Proficient in Microsoft Word and Excel 
• Excellent attention to detail and organizational abilities to ensure the timely and accurate execution of operational support.
• Ability to interact and communicate with stakeholders and possess strong verbal and written communication skills.
• Strong analytical abilities with the capacity to recognize and address potential operational and financial concerns.
• Anonymity while handling sensitive financial data with integrity and professionalism.
• Able to work under immense pressure and
• Time Management

Attributes:

• Analytical Thinking: The capacity to evaluate and advise on operational objectives and reach fact-based conclusions.
• Proactive Planner: Must be able to effectively predict Operational requirements and make plans in advance to ensure timely disbursements.
• Collaborative Team Player: Willingness to collaborate closely with multiple departments to guarantee efficient operational procedures and resolve any concerns that may crop up.
• Ability to function quickly and adjust to shifting priorities and demands.
• Ethical Mindset: Dedication to upholding legal requirements, compliance requirements, and moral standards.

Minimum Requirements    
Requirements:

• Grade 12 Senior Certificate or National Diploma in Business Administration (will be an advantage)

Deadline:10th August,2025