Administrative Clerk: Cabinet and Cluster Coordinator at South African Tourism

REQUIREMENTS :

• Grade 12 certificate or equivalent. 0-1 year experience in rendering support services. Interpersonal relation skills.
• Ability to communicate well with different people at different levels and from different backgrounds. Good telephone etiquette. Sound organisational skills. Ability to act with tact and discretion. Good grooming and presentation skills.

DUTIES :

• The successful candidate will be responsible for rendering administrative support services to the sub-directorate. Recording, organising, storing and retrieving correspondence for cabinet, FOSAD Cluster and implementation forums. Handling routine enquiries e.g. referrals, memos, letters for cabinet, FOSAD Cluster and implementation forums.
• Distributing cabinet documents and FOSAD Cluster package to various stakeholders as required. Updating registers. Making photocopies and receiving or sending facsimiles.
• Keeping and mailing the filling system for the sub directorate cabinet and cluster coordination. Typing letters and or other correspondence when required. Providing logistical and administration support. Keeping and maintaining the incoming and outgoing documents register of the components. Handling the procurement of IT equipment’s, stationery and other items.
• Providing personnel administration and clerical support within the components. Maintaining a leave register for the component. Keeping and maintaining the attendance register and arranging travel, accommodation for the components. Arranging venues for the meeting of the sub directorate. Providing financial administration support services in the component.
• Capturing and updating expenditure in components. Checking the correctness of substances and travel claims of officials and submitting to the manager for approval. Obtaining quotations, completing procurement forms for the purchasing of standard office items. Keeping and maintaining the assets register of the components.