Openings at South African Tourism

REQUIREMENTS :

• A three-year National Diploma/ Bachelor’s Degree (NQF 6) in Commerce, Financial Management, Logistics Management or Supply Chain Management.
• 3-5 years’ relevant experience in a supervisory role. Knowledge of Supply Chain Management.

DUTIES :

• The successful candidate will be responsible for managing the compilation of a comprehensive demand plans; compiling, implementing and reporting on the operational and risk plans related to Demand Management and providing monthly management reports; monitoring implementation and updating the demand plan as per project estimated date and cost; compiling and maintaining the Annual Departmental Procurement Plan; verifying of suppliers to comply with the BEE requirements; controlling the rotation of suppliers to ensure equal opportunities;
• evaluating the Vendor performance and the review thereof on the supplier Database; evaluating and recommending IT related procurement via EDMS; evaluating and recommending IT related procurement via EDMS; facilitating and issuing of orders for goods and services (system and manual); facilitating payment of goods and services to the service providers;
• facilitating delivery of store stock in the warehouse; verifying and signing off the year plan for the warehouse stocktaking; managing the conducting of stocktaking; ensuring and signing off stocktaking reports; ensuring the approval of balance adjustments; enforcing compliance with the terms and conditions of the contracts; authorising/ certifying correctness of the accrual report;
• consolidating commitment and accrual report for the financial year end; managing commitment and accrual to the minimum level; managing 0-9 filing; providing inputs to financial statements in terms of inventory, accruals and commitments. 

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REQUIREMENTS :

• An LLB qualification. At least 8 years appropriate post qualification legal experience. Knowledge of the Constitution. Knowledge of the PFMA. Knowledge of Civil Procedure (high court and magistrate court rules. Knowledge of PAJA, PAIA, and POPIA. Knowledge of Contracts and Legislation.

DUTIES :

• The successful candidate will be responsible for researching the applicability of legal principles on legal opinion; conducting research on applicable policy, legislation and legal principles with legal opinions; formulating questions to be answered on legal opinions; studying and citing relevant cases on aspects related to legal opinions; providing recommendation and conclusion within permissible legal prescripts; consulting clients to verify requests for opinion and contents of the opinion upon finalisation; ascertaining whether legislation is in accordance with principle of drafting and interpretation of statute;
• ascertaining that the intentions of the department and its entities are reflected in proposed or amendment bills; facilitating drafting of cabinet memorandums; responding to legal opinion aspects that arise during public hearings and parliamentary sessions; establishing if the department should litigate or defend a matter; consulting with relevant line functions; providing evidence in regard to possible settlement and negotiating settlements with opponents;
• preparing instructions to State Attorneys and making recommendations for appointment of suitable Advocates where necessary; monitoring court cases from inception to finalisation; reviewing all pleadings at all stages for the court case as per court rules; exploring alternative dispute resolution options for each court case; ensuring that briefings are prepared and court orders are implementing effectively;
• drafting and verifying contracts and international agreements; conducting research on applicable policy, legislation or regulation to be followed; determining if the contract is legal and whether it reflects the intention of the department; liaising with all stakeholders involved in the contract and negotiating on final control;
• certifying contracts and verifying consistency between instructions and the content of the contract; providing inputs into the strategic planning of the Directorate/ Chief Directorate and executing of the operational plan; providing supervision of Legal Administration Officers in the sub-directorate; submitting monthly and quarterly reports to the Director

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REQUIREMENTS :

• A Grade 12 certificate and 3 years Bachelor’s degree or National Diploma in Risk management/Accounting/Internal Audit/Business management or related field. A postgraduate qualification in Risk Management will be an added advantage.
• 3-5 years’ experience in risk and integrity environment. Valid Code B drivers’ licence, registration with the Institute of Risk Management of South Africa (IRMSA) and the Association of Certified Fraud Examiners South African Chapter (ACFESA) would be an added advantage.

DUTIES :

• The successful candidate will be responsible for coordinating and providing technical and administrative support on corporate governance, departmental enterprise risk management, promotion of the financial disclosure framework, developing and monitoring of the implementation of the Business Continuity Plan, implementation of the Code of Conduct and the development and maintenance of the internal anti-corruption systems.
• Developing and reviewing framework for Enterprise Risk Management. Benchmarking with the best practices in Risk Management to review the Risk Management Frameworks. Developing the Draft Risk Management Framework. Implementing the reviewed Risk Management Framework. Developing the risk appetite and tolerance framework. Facilitating the development of the departmental Combined Assurance Plan. Providing secretariat services to the Risk Management Committee (RMC).
• Conducting and facilitate the departmental risk and fraud identification and assessment workshops. Developing and reviewing Anti-Fraud and Corruption Prevention Framework. Reviewing the Ant-Fraud and Corruption framework in line with relevant prescripts and guidelines. Analysing the corruption and fraud cases to inform the Fraud Prevention Plan and conducting awareness to the employees of the Department on Fraud Prevention, Enterprise Risk and Integrity Management’s-facilitate the procurement of promotional material.
• Drafting of progress status report on cases of fraud and corruption against the department on to be presented to the Risk Management and Audit Committees on quarterly basis. 

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REQUIREMENTS :

• An LLB qualification. At least 5 years appropriate post qualification legal experience. Knowledge of the Constitution. Knowledge of the PFMA. Knowledge of Civil Procedure (high court and magistrate court rules). Knowledge of PAJA, PAIA and POPIA.
• Knowledge of Contracts and Legislation. Analytical thinking skills. Experience in legal drafting. Good verbal and communication skills. Project management skills. Computer literacy.  

DUTIES :

• The successful candidate will be responsible for researching the applicability of legal principles on legal opinion; conducting research on applicable policy, legislation and legal principles with legal opinions; formulating questions to be answered on legal opinions; studying and citing relevant cases on aspects related to legal opinions; providing recommendations and conclusion within permissible legal prescripts; consulting clients to verify requests for opinion and contents of the opinion upon finalisation; ascertaining whether legislation is in accordance with principle of drafting and interpretation of statute; ascertaining that the intentions of the department and its entities are reflected in proposed or amendment bills; facilitating drafting of cabinet memorandums;
• responding to legal opinion aspects that arise during public hearings and parliamentary sessions; establishing if the department should litigate or defend a matter; consulting with relevant line functions; providing evidence in regard to possible settlement and negotiating settlements with opponents; preparing instructions to State Attorneys and making recommendations for appointment of suitable Advocates where necessary;
• monitoring court cases from inception to finalisation; reviewing all pleadings at all stages for the court case as per court rules; exploring alternative dispute resolution options for each court case; ensuring that briefings are prepared and court orders are implementing effectively; drafting and vetting contracts and international agreements; conducting research on applicable policy, legislation or regulation to be followed; determining if the contract is legal and whether it reflects the intention of the department;
• liaising with stakeholders on legal interventions; drafting and/or edit legal correspondence on all legal administrative enquiries; conducting awareness on the legal interventions; providing inputs into the strategic planning of the Directorate/ Chief Directorate and executing of the operational plan; submitting monthly and quarterly reports to the Senior Legal Administration Officer. 

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REQUIREMENTS :

• A National Diploma (NQF 6) or equivalent qualification.3-5 years’ experience in rendering support services at senior management level. Knowledge of relevant acts and prescripts. Leadership management, Project management and financial management skills.
• Excellent communication skills verbal and written. Computer literacy. Good telephone etiquette. Ability to maintain confidentiality. High level of reliability. Ability to work independently without supervision. Administration skills with sound organisational skills.

DUTIES :

• The successful candidate will be responsible to manage and record the engagements of the senior manager. Compile and update scheduled appointments. Ensuring flow of information and documents to and from the office of the manager.
• Compiles schedule of appointments. Providing a secretarial/receptionist support services to the manager; receiving telephone calls in an environment where, in addition to the calls for the senior manager, discretion is required to decide to whom the calls should be forwarded.
• In the process the incumbent should decide some enquiries; recording engagements of the Senior Manager; utilising discretion to decide whether to accept/decline or refer to other employees’ request for meetings, based on the assessed importance and urgency of the matter; rendering administrative support services;
• ensuring the effective flow of information and documents to and from the office of the manager; ensuring safekeeping of all documentations in the office of the manager in line with the relevant legislations and policies; obtaining inputs e.g (progress reports, monthly reports, management reports); responding to enquiries received from internal and external stakeholders; drafting documents as and when required.
• Filling of documents for the manager and unit as and when required; collecting, analysing and collating information requested by the manager; managing leave and assets register for the unit; operating and ensuring that office equipment is in good working order e.g photocopier and printing machines; typing of documents as and when required;
• providing support to senior manager regarding meetings, workshops, events and accommodation; preparing document packs required for meetings, conferences, team-building sessions and workshops for Managers; scrutinising documents to determine actions/information/other documents required for meetings; collecting and compiling all necessary documents for the manager to inform her/him on the content; recording minutes/decisions and communicating to relevant role-players and following-up on progress made;
• preparing briefing notes for the manager as required; coordinating logistical arrangements for meetings when required; ensuring that travel arrangements are well coordinated; supporting the manager with the administration of the budget; collecting and coordinating all documents that relate to the manager ‘s budget;
• assisting with processing of travel claims for the Manager e.g. S&T and Kilometre claims; assisting manager in determining funding requirements for purposes of MTEF submissions; keeping record of expenditure commitments, monitoring expenditure and alerting manager of possible over and under spending; checking and correlating BAS reports to ensure that expenditure is allocated correctly; identifying the need to move funds between items,
• consulting with the manager and compiling draft memos for this purpose; comparing the MTEF allocations with the requested budget and informing the manager of changes; handling the procurement of standard items for the activities of the manager and the unit like stationery, refreshments etc. 

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REQUIREMENTS :

• Grade 12 certificate or equivalent. 0-1 year experience in rendering support services. Interpersonal relation skills.
• Ability to communicate well with different people at different levels and from different backgrounds. Good telephone etiquette. Sound organisational skills. Ability to act with tact and discretion. Good grooming and presentation skills.

DUTIES :

• The successful candidate will be responsible for rendering administrative support services to the sub-directorate. Recording, organising, storing and retrieving correspondence for cabinet, FOSAD Cluster and implementation forums. Handling routine enquiries e.g. referrals, memos, letters for cabinet, FOSAD Cluster and implementation forums.
• Distributing cabinet documents and FOSAD Cluster package to various stakeholders as required. Updating registers. Making photocopies and receiving or sending facsimiles.
• Keeping and mailing the filling system for the sub directorate cabinet and cluster coordination. Typing letters and or other correspondence when required. Providing logistical and administration support. Keeping and maintaining the incoming and outgoing documents register of the components. Handling the procurement of IT equipment’s, stationery and other items.
• Providing personnel administration and clerical support within the components. Maintaining a leave register for the component. Keeping and maintaining the attendance register and arranging travel, accommodation for the components. Arranging venues for the meeting of the sub directorate. Providing financial administration support services in the component.
• Capturing and updating expenditure in components. Checking the correctness of substances and travel claims of officials and submitting to the manager for approval. Obtaining quotations, completing procurement forms for the purchasing of standard office items. Keeping and maintaining the assets register of the components. 

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REQUIREMENTS :

• Matric/ Grade 12 certificate. Minimum of 2 years’ experience in reception and customer services.
• Experience in customer care. Ability to promote Batho Pele principles. Good communication skills. Ability to work individually and in team.
• Ability to work under pressure within the environment of the reception. Conflict management skills. Good interpersonal relations. Computer literacy. A valid driver’s licence.  

DUTIES :

• The successful candidate will be responsible for greeting, identifying and directing visitors, and arrange for escort, verifying identification of incoming visitors,
• issuing visitors card, maintaining visitor logs and related documents, recording incoming and outgoing mail, compiling visitor statistics,
• ensuring that all security equipment at the reception is operational and reporting defects to maintenance unit/chief security officer, directing visitors to relevant information desk;
• referring visitors to relevant officials for assistance, screening visitors prior to referral. 

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REQUIREMENTS :

• Grade 10/ Abet level 4 coupled with 1-2 years working experience. A valid un-expired SA driver’s licence.
• Knowledge of relevant acts and prescripts, Transport circular 4 of 2000, National Road and Traffic act of 1996, Public Service Act and Regulation. PFMA Act of 1999.
• Excellent driving skills with good communication skills (verbal and Writing). Ability to read maps and use GPS to navigate locations. 

DUTIES :

• The successful candidate will be responsible for driving light and medium motor vehicles. Collecting, distributing and delivering of documents to and from various departments and other areas. Shuttling employees to various destinations for official purposes.
• Taking vehicles for maintenance and/or repairs. Conducting vehicle inspection before and after the usage. Arranging for the cleaning of vehicles.
• Assisting with verification of vehicle registers and transport requisition forms. Assisting with the checking of logbooks. Making Copies and e-mailing transport documents. Assisting with transport filling and signing delivery notes services. 

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REQUIREMENTS :

• Abet Level 4 or Grade 12 certificate. Knowledge of cleaning procedures. Good communication skills. Basic writing skills. Good interpersonal skills. Previous experience in cleaning will be an added advantage.  

DUTIES :

• The successful candidate will be responsible for dusting and polishing office furniture, sweeping, and mopping tile floors, vacuuming carpets, cleaning glass doors, emptying/ washing dustbins and replacing bin liners,
• relieving on other floors, reporting broken cleaning machines and equipment, refilling hand wash liquid soap, replacing toilet papers and handtowels, clean, wash & disinfect toilet bowls, urinals and seats, emptying and washing waste bins, cleaning mirrors and wall tiles, cleaning of boardrooms and public area,
• sweeping and mopping tiled floors on public areas, removing refuse from public areas, cleaning reception area, all entrances, stairs, corridors, lifts and lifts lobbies, cleaning microwave and fridges in the kitchen, Place wet floor sign, sweeping/mopping floor and wall tiles in the kitchen.