Administrative Officer A1 (Post Level 10) at Stellenbosch University

Duties        

• This position coordinates the academic administration short course processes, liaising with high level networks and various e-learning relating to students and staff within the Municipal Minimum Competency (MMC) Levels Certificate Programme.

Responsibilities will include, but will not be limited to:

• Drafting and coordinating MMC programme schedules and handling all administration and logistics related to contact sessions (local, provincial and national), telematics/virtual classes, assignments, examinations and reporting.
• Short Courses student registration, portfolio of evidence of students, student orientation, answering queries of students relating to academic administration and appropriate referral with regard to course-related issues.
• Supporting students and academic staff in the use of the SU e-learning platform /SPL short course website and other interactive learning mediumsa, acting as administrator to keep module/unit standard content up to date, extracting reports from the SPL short course website and general trouble-shooting on the learning platform.
• Liaising with clients, academic staff and managing the production of course material, such as workbooks/learner guides, ordering and distributing text books and electronic course material, and production and distribution of pre-recordings of video material, etc.
• Supporting the Social Impact Manager with short courses schedule planning, and financial planning and management of budgets.
• Assisting the Social Impact Manager in sourcing tender for short courses, providing support with tender administration, including the completion of tender forms  and documents relating to tender applications.

Job Requirements        
Given the specific nature of the programme presentation, the incumbent will be required to have:

• A bachelor's degree in Public and Development Management, or in a related subject area.
• Knowledge and understanding of policies and processes relating to the administration of short courses and support of programmes within a higher education context.
• At least three years' experience relating to administration / short course administration, or other similar social impact activities within an academic environment.
• A valid driver's licence and willingness and ability to travel to provide logistical and administrative support off-campus as needed.
• Good written and verbal skills in English.
• Good organisation and interpersonal skills.
• The ability to work under pressure and meet deadlines.
• The ability to show initiative and flexibility, reliability and integrity.
• Attention to detail is important.
• Familiarity with the MS Office package (i.e., Word, Excel).

Recommendation

• Fluency in other official South African languages would be advantageous.
• A diploma in Project Management would be advantageous.

Closing Date        

• 30-May-2025