Administrative Officer: Assets, Fleet & Facilities at National Prosecuting Authority

REQUIREMENTS    :    

• An appropriate B Degree (NQF 7) or three (3) year Diploma (NQF 6). Minimum two (2) years relevant experience in Fleet, Facilities and Travel environment. Demonstrable competency in acting Independently, Professionally, Accountable and with Credibility.

DUTIES    :  

•  Provide Asset Management services within the DDPP: Gqeberha and DPP Makhanda areas of responsibility. Monitor the provision of assets management services within the region. Adhere to the delegation of authority, policies and procedures in respect of asset management. Ensure compliance with asset management system.
• Barcode all new assets upon receipt. Identify redundant assets and complete disposal process. Manage the movement of all assets. Facilitate and manage the annual asset verification process. Ensure that verification additions and disposals are in line with the asset management regulations.
• Manage/maintain reports of assets where required. Facilitate the process of reporting damages and losses. Provide Fleet Service Management Services within the DDPP and DPP Makhanda areas of responsibility. Monitor the provision of fleet management services within the region. Confirm compliance with the fleet management policy. Report accidents and administer claims. Ensure that fines are dealt with in terms of the approved policies.
• Monitor monthly fleet vehicle usage reports. Maintain all registers and provide monthly statistics. Ensure that the regional fleet is properly maintained. Reconcile and confirm the correctness of monthly fuel transaction reports. Process and submit monthly log returns. Provide Facilities Management Services within the DDPP Gqeberha and DPP Makhanda areas of responsibility. Monitor the provisions of facilities management services within the region.
• Report al maintenance issues to the landlord department of Public Works and Head Office. Carry out inspection on building. Faciltate, monitor on facilities management contract as per SLA process and submit monthly vendor performance report. Manage staff in the Assets Fleet and Facilities. Conduct quarterly individual staff assessments. Perform any other duties deemed necessary by supervisor/manager.