Administrative Specialist at GIZ South Africa, Lesotho & eSwatini

Required Qualifications and Competencies:

• University degree in Social Sciences, Business Administration, Economics, Accounting, Law, or similar areas
• Minimum three years of experience in comparable positions
• Proficiency in ICT tools (MS Office, etc.)
• Experience working with international organizations is an asset
• Fluency in English; self-motivated and team-oriented

Responsibilities and Tasks:

• As an Administrative Specialist, your responsibilities will include:

Coordination:

• Facilitating seamless communication between project/programme staff across multiple locations.
• Supporting the organization of internal meetings, workshops, and events.
• Assisting the Programme Manager and team members during meetings and managing internal communication processes.

Administration:

• Managing administrative and logistical aspects of project activities.
• Supporting the project team with calendar management, meeting organization, and documentation.
• Handling procurement, office space management, leave applications, and intern support.
• Ensuring proper functioning of computers and software.
• Managing confidential personnel files and adhering to filing rules.

Personal Assistance:

• Assisting the Programme Manager with day-to-day tasks, calendar management, and communication support.
• Organizing meetings with partners and coordinating travel arrangements.

Finance and Accounting:

• Assisting the team with financial matters and project accounting.
• Reviewing travel expense statements and supporting audits.

Additional Information:

• The position is based in Hatfield, Pretoria, with potential duty travel across Africa.
• GIZ promotes diversity, gender equality, and inclusion in the workplace.
• Persons with disabilities are encouraged to apply.