Administrative Support Intern at Profile Personnel

Purpose of the role:

• The Administrative Support Intern will provide comprehensive administrative and organisational support to the Group CEO, CFO, and EXCO members. This role is designed for a career-oriented individual seeking exposure to executive level operations while developing strong professional skills in administration, coordination, and communication.

Position Specifications:

• Holds a relevant tertiary qualification focused on administration, communication, public relations, management assistance, business management and/or secretarial duties
• Advanced proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams)
• Strong verbal and written communication skills.
• Must demonstrate strong isiXhosa and English language skills written, reading and speaking
• An energetic individual who functions well under pressure.
• High level of attention to detail and be accurate in performance of all duties.
• Excellent organisational and time-management abilities.
• Must be willing to work overtime as and when required.
• Must be a self-starter, be pro-active and use initiative.
• Ability to multitask and prioritise tasks.
• Exceptional communication and interpersonal skills.
• Ability to work independently and meet deadlines under pressure.
• Professional demeanour with the ability to interact confidently at executive and board level.
• Willingness and ability to travel when required.

Job Description: 

• General secretarial duties and diary management of executives.
• Scheduling and managing appointments for executives.
• Coordinate internal and external meetings, events, and stakeholder engagements.
• Prepare minutes and follow up on action items from scheduled meetings.
• Prepare documents, presentations, briefing packs, and reports
• Front office contact management and stakeholder liaison.
• Data capture, report writing, and basic data analysis.
• Public relations support where assigned.
• Communication and coordination with shareholders, board directors, and team members at all levels
• Perform administrative tasks & render administrative support to the Exco members.
• Manage email correspondence and incoming communications, prioritising urgent matters
• Maintain confidential records and handle sensitive information with discretion
• Project management follow-up and coordination of EXCO activities.
• Conduct research, compile data, and prepare summaries for executive decision-making
• Liaise with internal teams and external partners on behalf of executives
• Make travel arrangements and book flights when required for executives