Administrator 4IR at MICT SETA

• MICT SETA seeks to appoint a suitably qualified Administrator 4IR to provide administrative support to the division in relation to the implementation of the Integrated Digital Skills Strategy (IDSS).
• The successful incumbent will be based at our Midrand Office and will report to the Senior Manager 4IR.

MINIMUM REQUIREMENTS:

• A National Diploma in Human Resource/Human Resource Development, Public Management, Project Management, Business Management or equivalent
• At least 3 year experience in Administration within a similar environment (SETA environment)
• Knowledge of the Skills Development and National Qualifications Framework Acts
• General knowledge of the Fourth Industrial Revolution
• Knowledge of Skills Development policy and regulation
• Willingness to work extra hours

ROLES AND RESPONSIBILITIES
4IR Administration Support

• Administration of activities of research support towards the development of an integrated strategy on the fourth industrial revolution (4IR).
• Receive and verify completeness of all Research Chairs documents from universities.
• Coordinating and administering the establishment of partnerships.
• Draft the MOUs for established partnerships.
• Scheduling of qualifications development sessions and taking minutes during the sessions.
• Liaise with Qualifications Development Facilitators (QDFs).
• Participate and contribute in the 4IR forums.
• Attend discussions and conferences on 4IR matters.
• Schedule and prepare for all logistics for the 4IR Advisory Committees.
• Support the Development and implementation of the integrated Skills Strategy for MICT SETA.
• Participate in the deliberations of the meetings as appropriate.
• Assist the establishment of the 4IR.
• Support the development of the socio-economic impact assessment and 4IR indicators.
• Follows up with stakeholders on outstanding information and submits to Senior Manager for verification.
• Support the establishment of the4IR learning factory/Labs and incubations.
• Support the MICT SETA Automation Project.
• Provide support in terms of the administration of data visualizations related to 4IR.
• Analyze and interpret data, product trends and recommend to MICT SETA to develop occupational learning programmes that address future skills gaps and future work.
• Administer and maintain 4IR division files.
• Provide administrative support on the implementation of Research Chairs.

General Office Administration

• Ensure general secretarial work including typing, answering telephones, managing diaries, appointments and arranging meetings.
• Receive and send correspondence on behalf of the Office.
• Proactively coordinate the pre-planning of trips, including arranging appropriate travel and accommodations, agendas, necessary contacts, itineraries, visas, marketing
• materials and other necessary preparations.
• Draft and type letters, reports, memos and ensure that all documents are formatted to professional standard.
• Schedule and coordinate Committee meetings and coordinate the necessary documentations and meeting packs.
• Compile, transcribe, and distribute minutes of meetings when required.
• Oversee logistics and preparation of materials for meetings.
• Attend and minute proceedings of meetings as directed by the Senior Manager.
• Follow up on departmental meeting outcomes, (e.g., resolutions, deliverables, and actions) Follow up on departmental meeting outcomes, (e.g. resolutions, deliverables, and actions).

Risk and Compliance

• Prepare file samples for audit process.
• Prepares sample for audit purposes for current financial year by printing documentation off the system.
• Ensures that all documentation is contained in sample as per audit requirements.
• Ensure adherence to all relevant laws, policies and Standard Operating Procedures throughout the organisation.

Customer and Client Relations

• Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the Senior Manager.
• Promptly attentively respond to customer requests within established parameters and time frames.
• Assess or check with customer to ensure solution meets request.
• Receive clients, stakeholders, and guests on behalf of the Office.

Budget and Financial Administration

• Support budgeting and bookkeeping procedures.
• Ensure Supply Chain management process are followed when making the necessary travel arrangements, including flights, accommodation, hire cars, etc. for the Division.
• Prepare quotations, requisitions and receipting on for goods and services received and ensure invoices are paid on time.

SYSTEM SKILLS

• Microsoft Office Suite – Intermediate Level

VALUES

• Customer Centricity
• Ethical
• Innovative
• Committed
• Meritocracy
• Collaboration
• Responsiveness

BEHAVIOURAL COMPETENCIES

• Professional
• Efficient
• Problem solving
• Results Driven
• Interpersonal relations
• Dedicated
• Honesty
• Initiative
• Resilience
• Attentive to detail and accuracy

BEHAVIOURAL COMPETENCIES

• 4IR
• Administration
• Planning and organising
• Time Management
• Fourth Industrial Revolution
• Problem Solving
• Written and Verbal Communication
• Stakeholder liaison
• Basic bookkeeping

Deadline:12th January,2026