Administrator - Chemical and Soil Mapping at SGS

Job Description

MAIN PURPOSE OF THE JOB

• General administration within SGS NviroCrop, especially related to chemical and soil mapping.

RESPONSIBILITIES

• Obtaining order forms from new clients once scheduling is received and relaying to contractors when work can commence.
• Requesting the opening of new clients in BOSS
• Requesting the opening of orders in BOSS and relaying order numbers to the lab
• Follow up the progress of Chemical and Soil mapping fieldwork scheduled on a weekly basis (Make sure that all data is received for work scheduled)
• Receiving of Chemical mapping GPS data from contractors, the checking thereof and handle data related enquiries.
• Co-ordinating the sending of samples from remote areas and from the office to the lab and following up on a regular basis that samples were received by the lab.
• Sending details of Chemical soil samples, analysis and clients’ info to the lab.
• Handling of queries from the lab regarding chemical mapping samples.
• Handling of queries from the contractors / Agriculturalists regarding chemical mapping and related admin.
• Send combined GPS data and lab results to GIS and Agriculturalists for further processing and recommendations.
• Completing the Chemical and Soil Mapping sections of the Business Info Worksheet.
• Weekly fieldwork report on Chemical and Soil Mapping to Management
• Arrangements for Nampo and other marketing related tasks.
• Other divisional tasks as requested.

Key Performance Indicators:

• Work must be done systematically and with the highest level of accuracy.
• Turn-around time of receiving, checking and sending out data is of the utmost importance.
• All queries to contractors and the lab must be done in a professional and friendly manner.
• Adhere to all quality and safety requirements of the SGS management system.
• Perform any other reasonable tasks as assigned by direct line manager.

SPECIFIC AUTHORITIES

• Cease the use of any equipment that may be deemed to constitute a safety hazard or enter hazardous environments without the necessary knowledge and protection and report the situation to higher authority to take action.
• Cease to carry on with work that may affect the quality (integrity) of services and report the situation to higher authority to take action.
• Initiate a formal improvement request when a deviation of the system occurs, possible improvements are identified or when nonconformity is identified.
• Any person has the right to refuse to perform work that may damage the environment in an imminent and serious way and to report such a situation.

Qualifications

Education

• National Senior Certificate with Mathematics and Physical Science.
• Computer literacy in Excel, Word and Outlook
• Formal administrative or financial back round preferable.

Experience

• At least 5 years’ experience in administration or finance. Preferably in the Agricultural sector. (Working with farmers)