Administrator: Communication and Stakeholder Management at W&RSETA

Key Performance Areas will include but not limited to the following: 

• Effective Sound effective and efficient administration of all records and information to enable easy accessibility and accuracy and comprehensiveness of information 
• Create and maintain efficient administration system e.g. invoices, meeting schedules etc. 
• Ensure well organized, up-to-date filing system is implemented and maintained 
• Daily media monitoring, ensuring Manager is continuously informed 
• Manage social media networks effectively 
• Dispatch corporate and promotional material to regional offices and for events 
• Prepare and update divisional and organisational year planners 
• Manage all divisional registers for promotional materials, gifts, etc. 
• Manage the storeroom 
• Provide support at exhibitions and conferences 
• Liaise with Auditors and provide audit information (internal and external) as requested 
• Record and file all documents within the agreed deadlines 
• Collate information for audit queries 
• Perform general administrative duties 
• Prepare reports and load evidence on performance against Annual Performance Plan (APP)
• Co-ordinate admin and design processes for the Annual Report, adverts, invitations newsletters and other publications 
• Liaise with ICT on updates to the website and distribution of information to stakeholders 
• Handle, report and respond to stakeholder queries and complaints 
• Support and assist the Marketing and Communications team 
• Liaise with other departments to ensure proactive communication of projects and other activities 
• Coordinate travel arrangements for the Marketing & Communications Team 
• Compile monthly reports on areas of responsibility 
• Ensure adherence to W&RSETA policies, procedures, PFMA and relevant legislation 
• Assist to continuously track, monitor and measure Marketing and Communications performance against set standards and performance targets 
• Execute sound administration and recording across all Marketing and Communications services, processes and procedures 
• Effectively plan, coordinate, manage and execute ad hoc projects  

Minimum Qualifications and Experience 

• Bachelor’s Degree/National Diploma Marketing, Public Relations, Journalism and Graphic Design. 
• 2 years’ working experience in administration 
• MSWord, MS PowerPoint 
• Social media management