Administrator Mining Logistics at Sasol

Purpose of Job

• To organize day-to-day operations; perform various administrative tasks and provide administrative support to an assigned team.
• To coordinate all administrative processes and activities to ensure the teams activities run smoothly.
• To avail the provision of high-quality service to team members.

Key Accountabilities

• Provide administrative support in order to optimize workflow procedures in the office.
• Maintaining hard copy & electronic files and records so they remain updated and easily accessible.
• Planning and co-ordination of appointments, meetings and maintain calendar.
• Where applicable treat information with the utmost confidentiality
• Attends meetings, write effective meeting minutes and distribution thereof.
• Supports the team with filing and administration duties.
• Compose letters, memorandum, develops charts, graphs, and diagrams.
• Prepare materials for workshops, conferences, meetings, duplicates/collates and distribution.
• Ensures the office "building" is well maintained, reporting all deviations and follow up.
• Optimize and control resources cost effectively within budget.
• Ensure performance and quality of internal capabilities.
• Maintains files, trip records and logs Proofreads and edits documents.
• Logs IT and operational problems/requests on behalf of the team, and ensures that they are resolved.
• Maintains databases, distribution lists and organograms for the team.
• Adhere to all safety standards and procedures.
• Application, adherence and compliance of legal requirements, policies, practices, standards, procedures, guidelines and methods.
• Greets visitors and callers, handles their inquiries, and directs them to the appropriate persons according to their needs
• Manage work planning and delivery according to timelines.
• Serve stakeholders through quality information, service solutions and value creation.
• Provide efficient and high quality services to internal and external customers.
• Apply a collaborative and consultative approach which consistently meet business needs
• Maintain accurate stock levels and prevent shortages through strict inventory management.
• Process stock receiving, issuing, documentation, and ERP updates (SAP/JDE or similar).
• Deliver stock and materials to various mine sites.
• Drive safely, attentively, and in full compliance with site and road regulations.
• Plan routes and travel timing effectively to meet delivery deadlines and avoid delays.
• Provide continuous feedback to internal customers regarding order status, lead times, and stock availability.
• Follow up on outstanding orders and escalate potential supply issues early.
• Keep storage areas neat, organised, and compliant with safety standards at all times.
• Compile daily/weekly logistics, stock, and consumption reports.
• Coordinate and manage annual services for company vehicles, including booking service appointments, ensuring timely drop‑off and collection, and maintaining service records.

Key Competencies

• High attention to detail (zero stock shortages mindset).
• Safety-driven and responsible driver.
• Physically fit for manual handling tasks.
• Proactive problem solver; escalates issues before they become delays.
• Reliable, punctual, and able to manage multiple site trips.
• Proactive problem-solving and strong customer service mindset.
• Ability to prioritise and manage multiple tasks (deliveries, stock, admin, vehicle services).

Formal Education

• High School / School Diploma (Grade 12) or similar 

License

• Code 10 Driver’s Licence (valid and in good standing). (advantageous).

Working Experience

• Experience in mining, warehouse, or logistics operations (advantageous).