Jobs at South West Gauteng College

Job Requirements

• Matric certificate or equivalent qualification. Must have a Teaching qualification (secondary or higher level). A relevant recognized Tertiary qualification (Diploma/Degree) relevant to the post. Valid SACE registration. Minimum three (3) years’ lecturing experience at a TVET college. Sound knowledge and work-related applications. Computer literacy (MS Office). Knowledge of the External Integrated Summative Assessment and its policies. Leadership and management skills, good communication and interpersonal skills, passion for learning and teaching as well as good recordkeeping and administration skills. Ability to plan ahead and good time management skills. Problem solving skills. Organization skills to ensure effective quality teaching and learning. Be able to make decisions on operational matters. A valid driver’s license. Qualified assessor or have received such training will be an added advantage. 

Job Purpose 

• To provide the administration support that will give scare skills to the youth of the area that will result in employment and address socio economic issues and effective implementation of College's Occupational Programmes.
• Key Responsibilities Areas 
• Undertake overall management of the division/section. Guide support, monitor and assess the performance of Occupational Programmes Facilitators. Recruit Learners and manage their induction. Liaise with Campus Managers and ensure the implementation of work distribution and the implementation for programmes. Ensure quality education in the field and adherence to College and QCTO policies. Plan, Manage and Monitor Occupational Programme budgets. Manage requisition, distribution and control of stock for the division/section. Assist with financial planning and financial control of the division/section. Liaise with Learners, parents and employers. Act as a link between Facilitators, Department and Senior management. Work together with Head of Department towards closure of non-conformances. Guide, support and monitor Facilitators performance. Consider recommendations from Facilitators for implementation and improvement of performance. Provide support and supervise all Facilitators in the unit. Responsible for the identification and provision of Facilitators development needs. Serve as a member of committees in the Campus/College as the need may arise. Monitor and Control Facilitators and Learners attendance by distribution and submission of registers for capturing. Prepare regular reports on Facilitators’ performance. Management of performance appraisal of Facilitators including annual revision of Job descriptions. Provide, co-ordinate and monitor a schedule for class and site visits. Coordinate in-house Facilitators training. Co-ordinate and schedule departmental meetings. Ensure the establishment and effectiveness of Occupational Qualifications Committee Meetings. Responsible for Research and Development in the department. Develop and implement strategies to enhance Learners performance and improve assessment results. Coordinate Formative and Summative Assessment and Moderation along with the quality assurers. Manage and supervise External Integrated Summative Assessment process in the section including timeous assessing and moderation of assessment. Advise and support campus management regarding the Occupational Qualifications. Develop, review and monitor the implementation of policies and procedure in relation to QCTO Learners registration, admission, scheduling and records. Maintain a comprehensive and up to date record of Facilitators. Ensure POE’S are done and checked timeously. Planning of Learners ‘Work Based Exposure (WBE) and Facilitators Workplace Integrated Learning (WIL). Communicate with industries/employers for placement of Learners and lecturers. Carry out all other duties including the administration duties related to the post. Manage the occupational programmes, entrepreneurship and strategic projects Facilitators. Developing and implementing plans for occupational Learner’s enrolment and registration. Administration of the college occupational programmes, partnerships and linkages. Uploading learners on College MIS and SETA indicium. Manage the administration of the learners timesheets and stipend payments. Administer service providers claims as per set tranche deliverables. Host employer negotiation for WBE/WIL Placement coordination. Attend SETA Meetings and report to the relevant Manager. Serving as a point of contact for program participants, Facilitators, and external stakeholders, and facilitating communication between them. Maintain and update database of Learners enrolled within programmes.

Job Qualities

• Able to meet the deadlines and work overtime including the weekend 
• Accuracy, attention to detail and Work under pressure
• Honest, reliable and have good communication skills
• Keep project record up to date
• Extensive travelling 
• Keep and take the minutes of the meeting
• Help set up the project meeting

Essential Skills:

• Organizational Skills: Managing multiple tasks, deadlines, and priorities effectively. 
• Communication Skills: Clearly and effectively communicating with team members and stakeholders. 
• Attention to Detail: Ensuring accuracy in project documentation and data. 
• Problem-Solving Skills: Identifying and resolving project-related issues. 
• Technical Skills: Proficiency in project management software and other relevant tools. 
• Teamwork: Collaborating effectively with project managers and other team member

Reporting 

• Directly to the Assistant Director Curriculum Implementation- Occupational Programmes and Projects, Head of Departments, Campus Managers, Deputy Principal Academic Affairs.

NB: Closing date: 23rd January 2026 at 13H30. 

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JOB PURPOSE: 

• The Centre of Specialisation (CoS) Administrator provides comprehensive administrative, coordination, and compliance support to ensure the effective implementation, management, and reporting of Occupational Programmes offered under the Centre of Specialisation model. The role supports programme delivery, stakeholder coordination, learner administration, funding compliance, and special projects such as WorldSkills competitions.

REQUIREMENTS: 

• An appropriate Grade 12 Certificate or NCV Certificate (level 4). 
• Recognised National Diploma in Public Administration / Business Management / Management Assistant / Office Management (NQF Level 6) or equivalent qualification with a minimum of two to three (23) years’ appropriate experience in a PSET Administration environment
• The incumbent must have at least 2 (Two) years relevant experience. 
• The incumbent should be creative, proactive and highly motivated individual with good time management and organizational skills. 
• Excellent interpersonal and communication skills are required to deal with people at all levels in the Department and the incumbent must have experience in the use of computer applications such as MS Word, Excel, Outlook, and PowerPoint. 

SKILLS SET:

• The preferred candidate will have knowledge of the SETA’s, the legislative and regulatory environment, as well as knowledge of and experience in implementing Occupational Health and Safety regulations and requirements.
• The preferred candidate will have the ability to take on a leadership and mentorship role, will be focused on customer service, be disciplined and professional and will have excellent interpersonal skills. 
• Good verbal and written communication skills, including presentation or lecturing and report writing skills. 
• Computer literacy in Microsoft Suite 
• A valid driver’s license. 
• He/she will have planning and organizing skills, including lesson planning skills, analytical skills, conceptual ability and the ability to assess learners.  

CONDITIONS OF SERVICE:
In addition to the salary package above, the administrator will be expected to adhere to the following:

• 40 Hours work per week.
• Minimum of 22 working days annual leave per annum. 

DUTIES: 
The incumbent will be responsible for:

• Attend the campus PAADSC meeting;
• Preparing CoS registration packs;
• Enrol the CoS apprentices with the employer, College and the QCTO.
• Capturing of the CoS apprentice’s attendance registers within the DHET portal;
• Correct printing, numbering, and indexing of all incoming documents received for meetings and filing;
• Distribution of the learning material;
• Prepare the facilitator meeting with the employer;
• Perform administrative and management functions, including preparing and submitting reports to relevant authorities, preparation of training registers, preparation and completion of learner files, and any other administration required by oversight bodies.
• Create and maintain files for electronic documents in central efilling system.
• Taking minutes and decision matrix of the site visit meetings.
• Distribute the minutes and the decision matrix timeously.
• Receive, print and save documents for filing.
• Be part of the worldskills in the campus for support.
• Maintain correct and complete receipt of agenda items, minutes and decision matrix for all meetings.
• Prepare reports for the SETA’s, QCTO and DHET.
• Maintain accurate databases for learners, lecturers, assessors, moderators, and workplace partners.
• Support the scheduling of classes, assessments, trade tests, and workplace based learning (WBL/WBE)
• Plan delivery of the occupational qualification in such a way that the learners are prepared to complete and pass the relevant assessments and trade test.

Reporting 

• Directly to the Senior Lecturer  Occupational Programmes and Projects, Campus Managers, Occupational Programmes & Project Manager, Deputy Principal Academic Affairs.

NB: Closing date: 23rd January 2026 at 13H30.