Administrator Officer – Centre Of Specialisation at South West Gauteng College

JOB PURPOSE: 

• The Centre of Specialisation (CoS) Administrator provides comprehensive administrative, coordination, and compliance support to ensure the effective implementation, management, and reporting of Occupational Programmes offered under the Centre of Specialisation model. The role supports programme delivery, stakeholder coordination, learner administration, funding compliance, and special projects such as WorldSkills competitions.

REQUIREMENTS: 

• An appropriate Grade 12 Certificate or NCV Certificate (level 4). 
• Recognised National Diploma in Public Administration / Business Management / Management Assistant / Office Management (NQF Level 6) or equivalent qualification with a minimum of two to three (23) years’ appropriate experience in a PSET Administration environment
• The incumbent must have at least 2 (Two) years relevant experience. 
• The incumbent should be creative, proactive and highly motivated individual with good time management and organizational skills. 
• Excellent interpersonal and communication skills are required to deal with people at all levels in the Department and the incumbent must have experience in the use of computer applications such as MS Word, Excel, Outlook, and PowerPoint. 

SKILLS SET:

• The preferred candidate will have knowledge of the SETA’s, the legislative and regulatory environment, as well as knowledge of and experience in implementing Occupational Health and Safety regulations and requirements.
• The preferred candidate will have the ability to take on a leadership and mentorship role, will be focused on customer service, be disciplined and professional and will have excellent interpersonal skills. 
• Good verbal and written communication skills, including presentation or lecturing and report writing skills. 
• Computer literacy in Microsoft Suite 
• A valid driver’s license. 
• He/she will have planning and organizing skills, including lesson planning skills, analytical skills, conceptual ability and the ability to assess learners.  

CONDITIONS OF SERVICE:
In addition to the salary package above, the administrator will be expected to adhere to the following:

• 40 Hours work per week.
• Minimum of 22 working days annual leave per annum. 

DUTIES: 
The incumbent will be responsible for:

• Attend the campus PAADSC meeting;
• Preparing CoS registration packs;
• Enrol the CoS apprentices with the employer, College and the QCTO.
• Capturing of the CoS apprentice’s attendance registers within the DHET portal;
• Correct printing, numbering, and indexing of all incoming documents received for meetings and filing;
• Distribution of the learning material;
• Prepare the facilitator meeting with the employer;
• Perform administrative and management functions, including preparing and submitting reports to relevant authorities, preparation of training registers, preparation and completion of learner files, and any other administration required by oversight bodies.
• Create and maintain files for electronic documents in central efilling system.
• Taking minutes and decision matrix of the site visit meetings.
• Distribute the minutes and the decision matrix timeously.
• Receive, print and save documents for filing.
• Be part of the worldskills in the campus for support.
• Maintain correct and complete receipt of agenda items, minutes and decision matrix for all meetings.
• Prepare reports for the SETA’s, QCTO and DHET.
• Maintain accurate databases for learners, lecturers, assessors, moderators, and workplace partners.
• Support the scheduling of classes, assessments, trade tests, and workplace based learning (WBL/WBE)
• Plan delivery of the occupational qualification in such a way that the learners are prepared to complete and pass the relevant assessments and trade test.

Reporting 

• Directly to the Senior Lecturer  Occupational Programmes and Projects, Campus Managers, Occupational Programmes & Project Manager, Deputy Principal Academic Affairs.

NB: Closing date: 23rd January 2026 at 13H30.