Administrator at Motus Aftermarket Parts

Job Description

• Alert Engine Parts is searching for an Administrator to join the team at Ottery. The purpose of this position is to support the admin manager in delivering finance and administrative tasks such as processing daily banking and other related administrative tasks, which are in accordance with policies and procedures.

Requirements:

• Grade 12
• A Tertiary Qualification in Finance / Administration-Preferable
• Minimum experience of 2-3 years in Book-keeping and Administration-Essential
• Working knowledge of the fundamentals of Financial Accounting
• Excellent attention to detail and numerical ability
• Previous exposure to the creditors function is not a requirement- Desirable
• Ability and confidence to liaise and resolve problems with staff at branch levels
• Solid working knowledge of Microsoft Office
• Be organized, accurate and thorough
• Disciplined approach to work
• Impeccable telephone manners and etiquette
• Ability to communicate effectively
• Ability to work independently and as part of a team
• Ability to consistently meet deadlines
• Ability to function well under pressure and to manage own time and outputs
• Clear ITC and criminal record

Key Performance Indicators includes, but not limited to.

Gaining a full understanding of the processing of creditors, which will include:

• Verifying the correctness of all creditor-related documents sent to Head Office
• Checking the accuracy of all remittance advices
• Authorization & payment of invoices
• Identification of errors and unusual items
• Processing of new supplier accounts
• Administration of branch supplier contracts

The management of own portfolio of branches’ suppliers paid by Head Office, which will involve:

• Handling branch / supplier queries and requests
• Managing / checking / tracking of journals
• Follow-up of invoices / statements not received
• Reconciling remittances and invoices / statements
• Administrative tasks

The payment of sundry suppliers, which will involve:

• Follow-through and follow-up of payments
• Follow-up of invoices not received
• Maintenance & up-keeping of supplier details

Assisting with the payment of creditors at month-end, which involves:

•  Issuing of cheques

Additional Functions

• Managing the branches filing
• Managing the Branch’s Petty Cash/Floats/Deposits etc
• Preparation of the Daily Summary Sheet
• Cash/Switchboard Relief

Closing Date 16 April 2026