Administrator at Redefine Properties

 Primary Purpose of the Job

• To provide dedicated administrative support by streamlining HR processes, maintaining accurate records, and ensuring operational efficiency and compliance across all HR functions.

Key Performance Areas (KPA’s)

• General HR Administration: Full administration support for the HR department, including correspondence, filing, and record management.
• Recruitment & Selection: Managing requisition approvals, advertising vacancies, shortlisting,coordinating interviews, conducting background checks, and drafting offers.
• Employee Onboarding: Ensuring timely and accurate completion of all new hire documentation and induction administration.
• Employee Relations Support: Capturing disciplinary and grievance records on the HR Information System (HRIS) and assisting with preparing disciplinary packs.
• Compensation & Benefits Administration: Processing beneficiary changes and supporting employee benefit updates.
• Employee Records Management: Maintaining accurate employee files and ensuring data integrity on HRIS and manual records.
• HR Reporting: Preparing and distributing regular workforce reports (e.g., staff lists)
• Project Support: Assisting the Learning & Development team with training administration,logistics, and record-keeping, as well as providing support for broader HR projects.
• Financial Administration: Loading and tracking HR-related invoices.
• Operational Efficiency: Maintaining systems and procedures to ensure smooth administrative delivery across all HR activities.

Education & Qualifications

• Matric (Grade 12) or equivalent is essential.
• A relevant diploma or certificate in Office Administration or Business Administration (advantageous).

Experience

• 2–3 years’ proven experience in an administrative or office support role.
• Experience in HR administration or within a corporate services environment will be an advantage.
• Exposure to working with HRIS, payroll systems, or similar databases is beneficial.

Skills & Competencies

• Strong organisational and time management skills with the ability to prioritise tasks effectively.
• High attention to detail and accuracy in record-keeping and data management.
• Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint).
• Good written and verbal communication skills.
• Ability to handle confidential information with discretion and integrity.
• Service-oriented mindset with strong interpersonal skills to engage with colleagues at all levels.
• Problem-solving ability and willingness to take initiative in improving processes.

Personal Attributes

• Reliable, proactive, and adaptable.
• Team-oriented with a collaborative approach.
• Professional, approachable, and customer-focused.
• Demonstrates accountability and ownership of tasks.