Administrator: Research and Innovation (B5) at merSETA

Key Responsibilities

The ideal candidate should be able to fulfil and perform the following key responsibilities:

• Prepare meeting logistics and documents such as attendance registers, travel arrangements, venue bookings, equipment, and documents within agreed-upon timeframes.
• Schedule meetings with Project Managers and merSETA Project facilitators to meet research objectives and uphold stakeholder relationships.
• Support the unit with procurement processes in line with the new system and policy.
• Load project linked learners on LMS as per set merSETA APP requirements.
• Upload necessary evidence for the loaded project linked learners as per the merSETA TIDs on TPIMS for M&E unit evaluation.
• Create and maintain a unit projects electronic filing system.
• Develop and maintain a tracking spreadsheet of what gets submitted to Finance and what was paid to keep track of payment records and proof of payments.
• Check accuracy of projects evidence provided against required audit standards.
• Prepare and process payment requisitions from all unit partners and service providers.
• Track and follow up on the payment process to ensure adherence to timelines.
• Distribute proof of payments to project managers once payment is complete.
• Effectively plan and execute ad hoc projects related to the unit.

Qualifications and Experience

• A 3-year Diploma (NQF Level 6) in one of the following fields—or an equivalent NQF Level 6 Level qualification that matches a Diploma in these areas:
• Business Administration/Management
• Project Management
• Commerce
• Social Sciences

Skills Development/Training

• 1 year project administration experience in research, innovation or skills development projects in a SETA or public sector environment

Advantageous

• Bachelor’s degree (NQF Level 7) in one of the following fields —or an equivalent NQF Level 7 qualification that matches a Bachelor’s degree in one of these areas:
• Business Administration/Management
• Project Management
• Commerce
• Social Sciences

Skills Development/Training

• More than 1 year’s project administration experience in research, innovation or skills development projects in a SETA or public sector environment

Knowledge and Skills

• Attention to Detail Skills
• Collaboration skills
• Communication Skills
• Computer literacy with solid knowledge of MS Word, Excel, Outlook, and Database