Administrator - Sasolburg at Omnia (Pty) LTD

Qualifications

• Matric / Grade 12 
• Diploma or certificate in Book-keeping will be an advantage 

Experience

• 2-5 Years’ experience in a similar role/Logistics Administration

Duties

Documentation Report Writing:

• Track and monitor shipments, updating records and notifying relevant parties.
• Coordinate with carriers, warehouse staff, and customers

Communication

• Liaise with internal teams (e.g., sales, planning, accounts payable etc.)
• Respond to customer inquiries and resolve queries

Record Keeping

• Maintain accurate up-to-date records (e.g. shipment history, inventory)
• Ensure compliance with regulatory requirements

Problem Solving

• Identify and resolve logistics-related issues
• Collaborate with team members to find solutions

Administrative Tasks

• Manage office supplies, equipment and logistics related expenses
• Perform other administrative duties as required

Purchase Orders:

• Basic procurement of department specific requirements (e.g. visual management boards, any external staff functions)
• Create new vendors
• Load purchase requisition on systems
• Liaises with suppliers on delivery or special needs
• Training users on purchase systems

Time & Attendance:

• Printing of exception reports
• Check with team leaders for authorisations
• Capturing of exceptions
• Complete time sheets for payroll
• Send to manager for approval

Travel IT representative:

• Scheduling and booking of any required travel on the OMNIA/Internal travel system

Sharepoint Document administration:

• Publish documents
• Prompt document review
• Assist superintendents with ISO requirements and to close of NCRs
• Update training matrix for employees
• Ensure all legal documents are in order (e.g. up to date and displayed in the dept) e.g. policy’s, appointments, emergency procedures