Administrator: SHEQ at City Property Administration (Pty) Ltd

Job purpose 

• To provide administrative support to the Safety, Health, Environment & Quality team as required.
• Facilitate and coordinate all findings reports and corrective actions (Audits, Inspections, Insurance)
• Monitor and track performance related to Safety, Health, Environment & Quality
• Additional specific tasks may be required as directed by the Safety, Health, Environment & Quality Manager

Key focus areas 

• Administration and management of the Safety, Health, Environment & Quality – Inbox, Accident forms; referrals, and general queries that are sent, redirecting queries to members of the health and safety teams as required.
• The processor of Incident notification and documentation, updating documents and registers, follow up actions as required
• To deal with telephone queries, directing calls to the appropriate person, taking messages or dealing with the enquiry in a professional and efficient manner.
• Administer the Safety management system, Building insurability reports.
• Coordinate Emergency management initiatives within the portfolio to satisfy emergency services and insurance requirements.
• Prepare scope of work, issue work orders and process invoices as a support function to other departments.
  Maintenance of the Safety, Health, Environment & Quality risk register in cooperation with the Risk department.
• Coordinate all inspection outcomes and facilitate corrective action where required.
• Safety, Health, Environment & Quality Training - records administrator; assists with course preparation, issuing attendance registers and coordinating events with responsible managers and Human Capital.
• Participate in low-level technical inquiries, inspections and investigations.
  Perform any other duties that may be required from time to time commensurate with the grade of the post.
  Promote a positive culture of health and safety in the workplace.

Requirements

Qualifications ·        

• Matric
• Drivers license
• Health and safety qualification
• Fire safety qualification

Knowledge 

• Advanced MS Office capability
• Knowledge of and ability  interpret regulatory framework which includes SANS 10400 and OHS Act

Experience 

• Experience of working in a corporate  office environment
• Two (2) year’s administration experience in a health and safety environment and 5 years experience in a general administrative role
• Office, administration or personal assistant

Aptitude & Skills

• Excellent communication skills both verbal and written.
• The ability to follow instructions provides support as required to members of the health & safety team.
• Appreciation and understanding of confidentiality and being able to understand and be sensitive to diversity and equality.
• Attention to detail to identify inconsistencies in documents such as reports & invoices.
• Organized and able to meet tight deadlines with excellent time management skills.
• Flexible in approach with ability to respond to changing pattern of demand at work which can be unpredictable and unplanned, requiring constant shifts in priority.
• Resilient and Intestinal fortitude.
• Ability to understand the importance of processing information in a prompt, efficient manner and in accordance with legislation, policy and procedure.
• Ability to deal positively with change and willingness to embrace new opportunities and working practices within health & safety.
• Be able to demonstrate a positive attitude towards health & safety.
• Be technically inclined.
• Willing to learn and operate on a more technical level, both fieldwork and training.