Adminstrative Officer: Provisioning at Department Of Public Works And Infrastructure

REQUIREMENTS :

• A minimum three-year tertiary qualification (NQF Level 06) / National Diploma in Supply Chain Management/ Public Administration or Logistics. Relevant years of experience in Provisioning and Logistics management. 

DUTIES :

• Provide support to the units with regards to orders for goods and services. Verify the requests for goods and services received from the units to confirm compliance. Generate the order numbers and issue to the supplier and the unit. Follow-up on outstanding orders. Inform users and suppliers regarding the cancellation of orders. Provide support in the administration of the LOGIS system. Assist with the compilation of monthly reconciliation report for suppliers. Compile LOGIS system reports. Inform LOGIS users of release notes. Assist with the preparation of monthly, quarterly and annual financial statements inputs. Render admin support in the processing of payments.
• Receive invoices from different units and attach to the orders. Verify the compliance of invoices. Ensure that invoices are attached to the correct orders. Ensure invoices are captured correctly. Verify the sundry payments. Ensure that invoices are finalised within 30 days. Compile payments statistics. Render administration support in the processes of mobile devices allocations. Receive applications for mobile devices and data and verify correctness.
• Submit applications for approval by the delegated authority. Prepare documentation for allocation of mobile devices. Issue mobile devices and ensure recordkeeping of documentation. Provide general administration and supervisory functions. Allocate duties and perform quality control on the work delivered by subordinates. Render general supervision of subordinates. Monitor performance of subordinates and performance appraisals.