Advisory Staffing and Recruiting Specialist at Career Options Africa

Key Deliverables

Advisory Staffing Support (70%)

• Prepare and maintain consistent and detailed tracking of current and upcoming projects, including staffing requirements, timelines, and capacity needs
• Track all current members’ staffing and create relevant dashboards for leadership
• Maintain records of each team member's development goals, skills, and areas of interest to inform project matching and career growth conversations
• Serve as the central point of coordination for incoming staffing requests, maintaining a single source of truth for resource availability and lead coordination of staff placements across projects, flagging gaps or conflicts to senior team members
• Assist with developing and continuously improving project budget models and profitability trackers for active and upcoming projects
• Analyze planned versus actual staffing data of past projects, identifying variances and lessons learnt for future staffing projections
• Build out and manage consultant/ external specialist database, including skill tags, availability windows, rate cards, and engagement history
• Assist with compiling people information (start/end dates and allocations) and hiring needs for use in P&L projections
• Oversee post-project and post-bid feedback collection
• Develop and launch strategy for junior intern programs across different geographies

People Data, Systems, and Workforce Intelligence (15%)

• Maintain up-to-date CBA member resumes and profile information for use in staffing and BD contexts, including skills, sector expertise, and interests trackers
• Assist with tracking of team member skills, interests, and development goals to inform staffing decisions over time
• Compile staff profiles and documentation to support hiring approval processes
• Manage consultant and senior advisor permissioning across relevant systems
• Coordinate senior advisor and contractor invoicing, liaising with relevant internal teams to ensure accurate and timely processing
• Support data integration between systems (e.g. BBHR and DealCloud), flagging discrepancies and maintaining data integrity across platforms

Business Development Recruiting Support (15% of bandwidth)

• Work with the Recruitment team to execute targeted support for business development or bid-related hiring needs
• Coordinate recruitment logistics, including scheduling, candidate communications, and applicant tracking
• Help curate information needed for hiring approvals, including role documentation and candidate summaries
• Support sourcing and pipeline management for Advisory roles across experience levels
• Support intern programs by coordinating MBA intern recruitment, cohort management, and onboarding

Professional Qualifications

• Bachelor's degree in Human Resources, Business, or a related field 1–3 years of experience in a talent, HR, recruitment, or operations role; internship experience in professional services is a plus Strong organizational skills with high attention to detail and the ability to manage multiple priorities in a fast-paced environment