Analyst, A/P Operating Expenses at World Fuel Services

Primary Duties & Responsibilities: 

• Apply correct G/L coding to invoices for payment and route for approval through WFS Finance system.
• Match PO to vendor invoice; work with operations personnel to resolve discrepancies.
• Verify Subcontractor pay requests and material invoices for over billing and get approval by project manager before processing.
• Verify sales taxes on vendor invoices; report multi-jurisdictional sales and use taxes.
• Maintain AP OPEX shared outlook mailbox, by responding timely with accurate information to both external and internal customers, working to a maximum 24-hour response time.
• File and label all correspondence and email in box following WFS Documentation retention process.
• Provide problem and invoice resolution assistance to vendors and internal company personnel with tact and diplomacy, act as a liaison between departments and vendors.
• Reconcile vendor statements, verifying account discrepancies; identify and implement corrective actions.
• File end of month payable reports.
• Validate completion of purchase orders and close timely.
• Assist on providing information relating to our SOX controls with Internal / External Auditors.
• Communicate efficiently with business partners, team members, and Management.

Qualifications

• Degree level or possess an equivalent level qualification
• 1–2 year’s experience in Account Payable is preferrable
• International experience is preferrable

Skills ​

• English Verbal and Written Communication
• Strong analytical and problem-solving skills
• Strong planning and organizational skills
• Strong communication skills
• Innovative in providing and addressing business needs in a changing environment
• Use of Microsoft Office Suite including Word, PowerPoint, Access, Excel and Outlook, and willingness to experiment and work with new technologies