Assistant Administrator - Middelburg at Volvo Group

What you will do

• At Volvo Trucks you will contribute to the transformation of our company, the transport industry and society at large. 
• The purpose of the role is to be responsible for the administration function within the sub-branch which includes Parts, Workshop admin, Finance, HR and other related administrative functions.
• Reporting: This position reports to the Branch Administrator.

Job Objectives:

HR

• All communication to be handed to staff.

Kronos/Payspace

• Inputting of leave on the Payspace system.
• Inputting of overtime/leave on kronos.
• Filing of all Overtime sheets (kronos).
• Approving overtime on kronos.
• Print timecard for Employees.
• Load New Employee on Kronos and issuing Clock Cards.
• Submit Incentive sheets monthly.

Finance

• Advise finance department of payments received (30 days accounts).
• Receipting payments from bank statements daily.
• Receipts payments to COD Accounts.
• Ensure all payments received are filed accordingly.
• Liaise with Parts Sales and workshop outstanding invoices daily.
• Assist branch administrators with COD remittance when not available. 
• Sending customers invoices from Fusion when required.

Switchboard 

• Assisting Receptionist when not available.
• Receiving customers.
• Relieving Receptionist during lunch breaks.
• Taking accurate messages.
• Answering of telephones promptly.
• Sending courier via DSV.

Customer Focus

• Take action to resolve customer account queries.
• Take action to meet customer needs.
• Take action to address customer concerns.

Who are you?

Do you dream big? We do too, and we are excited to grow together. In this role, you will bring: 

Qualification & Job Experience:

• Matric or Grade 12.
• Secretarial or Administration Qualification advantage.
• 3 years Branch Administration experience.

Key Competencies

• Understanding of diverse cultures.
• Good communication and writing skills.
• Basic figure and calculation skills.
• Computer literate.
• Telephone and excellent customer skills.
• Self-motivated and work without direct supervision.

Application Closing Date: 22 May 2026.