Assistant Company Secretary at talentCRU Proprietary Limited

INTRODUCTION

A JSE listed entity specialisng in morden workplace solutions is seeking an experienced Assistant Company Secretary. The incumbent will need to have experience within a JSE listed environment. The suitable incumbent will be responsible for providing a full company secretarial function within the Holdings Group of companies and Board committees, and supporting and assisting the Group Company Secretary on other Group secretarial responsibilities as delegated and to provide support to the Group Company Secretary and be responsible for the classification and recording of information in respect of all Group Company Secretarial matters.

RESPONSIBILITIES: 

Board Meetings and Resolutions

• Preparing agendas and soliciting input from other relevant stakeholders
• Meeting preparation
• Preparation of meeting packs
• Attendance at meetings
• Preparation of minutes and action items
• General meeting administration
• Follow up on action items and coordinate meeting related activities
• Seeking ways to improve meeting processes / innovation
• Drafting resolutions in accordance with decision-making processes
• Processing dividends and other resolutions and implementing requisite actions

Statutory and General Administrative Matters

• Ensure full statutory compliance in accordance with the Companies Act
• Ensure full compliance with JSE Listing Requirements and King IV Code
• Registration and deregistration/liquidation of companies
• CIPC submissions, registrations, etc.
• Manage the administration of Trademark and related registrations
• Annual audit inputs
• Annual general meeting processes
• Ensure compliance to all relevant statutes, laws and regulations

Records Maintenance

• Record and information management and maintenance
• Ensure safe-keeping of records and documentation

Research and Governance

• Drafting policies and other governance-related documents
• Conducting research and preparing documents for the Group Company Secretary
• Advising management and directors on corporate governance
• Maintain and update Trust information
• New Trustee appointments and resignations
• Record Trust resolutions and ensure sign-off

Group Company Secretary Assistance

• Handling all matters delegated by the Group Company Secretary
• Handling Group Board Committees as delegated
• General Group guidance and advice

CUSTOMER

• Play a supportive role in building successful collaborations with internal and external stakeholders and preferred partners;
• Ensure own understanding and adherence to stakeholder service delivery to meet or exceed expectations.

FINANCE

• Support the Group Legal & CoSec portfolio to ensure cost effectiveness and manage CoSec spend in the fulfilling of its functions and service delivery to internal and external stakeholders;
• Support the Group Legal & CoSec portfolio in managing legal service providers, their services and invoicing process.

PEOPLE

• Align with and integrate business human Resources policies, strategies and practices into the Group Legal & CoSec portfolio with an emphasis on the achievement of strategic business objectives (staff performance), building capability and future skills (including career and succession) as well as remuneration and recognition;
• Create individual and team ownership for decisions, plans and strategies by collaborating with team members and empowering them to accept responsibility and demonstrate initiative; move team members to action by translating the vision and values into day-to-day activities; challenge behaviour within the company that violates the vision and values.

COMPETENCIES

• Business and Financial acumen;
• Strategic thinking / holistic advisory competence;
• Legal and corporate governance knowledge and expertise, including inter alia:
• Companies Act
• JSE Listing Requirements
• King IV Code
• Labour Legislation
• Competition Act
• POPI Act
• International law (as required)
• ECT Act
• ICT laws
• Legal and commercial risk management

MINIMUM EXPERIENCE:

• Minimum of 3 - 5 years’ experience in a listed environment is essential.
• Knowledge of King Code on Corporate Governance, JSE Listing Requirements and Companies Act of 2008 (as amended from time to time)
• Must have experience with JSE Listing Requirements 

QUALIFICATIONS

• Bachelors Degree (LLB) or equivalent Company Secretary qualification