Assistant Maintenance Planner at AVI Limited

Job Specification:

Key Performance Areas:

• Planning and coordinating daily maintenance activities, including Adhoc tasks
• Assist with the generation and updating of the weekly maintenance plan
• Support Engineering team – Safety (LOTO, PTW, SOP’s) & Housekeeping
• Schedule and allocate PM schedules to resources on CMMS, then compile a pre-approved list and send it for approval
• Prepare, compile and update data for Weekly Score Card
• Perform master data - Updating of PM schedules as per management
• Follow up with completed projects, then add new components on the system
• Create PR’s for: Electrical, Services, Process, Safety and Mechanical on SAP
• Perform general tasks related to administration and reporting as stipulated by the Maintenance Planner
• Support maintenance activities, including assisting with the allocation of resources for planned activities
• Ensure ongoing communication with Engineering Team Leaders, Production Managers and Production Planners.
• Receive instructions for consumable orders from Foremen, complete order form/s and obtain approval of the Maintenance Planner or relevant other in his/her absence
• Ensures that all Job Cards are reviewed
• Assist with the development of cost and time estimates of maintenance work
• Assist with the tracking of actual versus budget spend, with the identification of high-risk spend areas
• Assist with the analysis into the cost of maintenance shuts
• Support maintenance and budget control initiatives
• Provides support for CMMS (Computerised Maintenance Management System) – implementation, optimization and management
• Verifying integrity of data captured by artisans daily.
• Work closely with engineering stores personnel to control spares availability for planned work
• Report on the effective execution of weekly maintenance
• Analysis and interpretation of maintenance history and report findings to the Maintenance Planner
• Generate weekly maintenance report per plant – Feedback on completion rates
• Attend to Audits with required reports every year
• Condition monitoring reports that require PM schedules to be uploaded or re-structured
• Complete appropriate documentation relating to various maintenance job requests and spare requirements
• Prepare templates and upload new requirements discussed in the Production Meeting held every morning and accordingly discuss with the concerned supervisor relating to documents required
• Draft reports based on data compiled and computed following prescribed formats
• Report on schedule compliance, preventative and reactive
• Engineering contractor safety – compliance to NBL specifications
• Statutory maintenance compliance
• Ensure compliance to statutory and legal schedules by proper scheduling
• Adhere and comply with set SHE policies, programs, practices, safety standards and regulations
• Ensure Job cards have all the relevant safety requirements stipulated including conducting of a risk assessment before starting any job or task and take preventative measures
• Compile and record production data for purposes of quality control and other aspects of production

Minimum Requirements:

Experience:                                                                   

• 1 year experience in maintenance planning
• 1 year experience within a manufacturing environment

Qualifications:

• Grade 12
• N6/T3/S4/ BTech Diploma or equivalent in an Engineering field would be advantageous
• A completed course in maintenance planning practices would be an added advantage
• Engineering field is not a requirement, but would be an advantage
• In possession of a recognized trade test as a Fitter or Millwright would be an added advantage

Additional Requirements:

• Further Courses, certifications, professional affiliations (Microsoft Projects)
• Competency in computerized maintenance management system (Shopware, Pragma, SAP, etc.).
• MS Projects is essential

Competencies:

• Thinking Analytically
• Documenting Facts
• Building Relationships
• Articulating Information
• Meeting Deadlines
• Attention to Detail
• Planning & Organising
• Keeping Commitments