Open Jobs at AVI Limited

Job Description

The Coffee Importers and Roasters Organisation (CIRO) is a true coffee emporium. As the preferred one-stop solution, CIRO offers expert services in sourcing, roasting, blending, packaging, training, equipment, technical support, national and international distribution and market trend analysis. As the largest manufacturer of pure coffee in South Africa, it is easy to understand why CIRO is a noteworthy front-runner within the coffee service industry and renowned for consistent quality, innovative product formats and extra value offering.

An exciting opportunity exists for an Inland Operations Manager: Distribution, based at the Ciro Distribution Centre in Isando. 

Line Manager: Regional Distribution Manager

Job Specification:

Key Performance Areas:

Management of the receiving and inbound logistics:

• Staff management and resource planning for receiving department.
• Ensure SOP’s is in place for all processes and review annually.
• Plan and allocate suppliers to receiving slots per week per day.
• Receive stock from NBL warehouses (intercompany invoices), Ciro Durban warehouse (STO), Subcontractors (works orders), suppliers and containers (coffee and butter)
• Compare actual stock received against pod and against approved purchase order in SAP.
• Quality inspections of goods received and best before date of stock must be checked.
• Vehicle inspection for all receipts completed and filed in the receiving file.
• Check and record vehicle and container seals and record accuracy.
• Report all variances to Ciro planning and await instructions.
• Receive stock into SAP and complete sub-contractor backflushing of works orders.
• Palletize stock correctly, shrink wrap and apply security tape before releasing the pallets received into the warehouse for storage.
• Ensure continuous evaluation and improvement of receiving activities.

Management of Long-haul dispatch:

• Check and prepare pallets for long haul dispatch into the CIRO distribution network (Nelspruit, Durban, Port Elizabeth and Cape Town)
• Ensure adequate resources (staff, forklift and super link trucks) is available to load and dispatch shipments on time.
• Plan the long haul shipment to fully utilized the space available and to minimize damages whilst enroute to receiving site (make sure there is sufficient bottom pallets)
• Safely secure the load with tags
• Send the receiving sites all the relevant sap documentation and security tag numbers.
• Investigate any stock discrepancies reported from the receiving sites and take corrective action in SAP.
• Measure and achieve long haul dispatch targets of 99% truck utilization and 98% inbound fulfilment accuracy.

In and outbound logistics of Butter for NBL Isando Biscuits:

• Receive and inspect butter shipment received.
• Arrange FTC resource as and when required to receive butter shipments.
• Endorse delivery note and ensure damages or shortages is communicated to the Buyer at NBL Isando Biscuits
• Cycle counts and quarterly stock counts is done.
• Stock rotation of Butter (pick by batch) and move butter from Freezer into Chiller to ensure conditioning for manufacturing.
• Pick and dispatch butter as required by NBL Biscuit factory, ensure all SAP generated documentation is processed.
• Regularly ensure the Compressor is serviced and maintained.
• Track freezer temperature 3 times a day.
• Inspect racking in the freezer room and ensure damages is repaired timely.
• Remove any ice buildup from the Freezer.

Safety and Security management:

• An active member of the SHE committee
• Responsible for the management of all security systems at 30 Diesel Road (alarm systems, panic buttons, camera)

Preloading of delivery vehicles:

• Open the warehouse at 05h30 and commence loading the delivery vehicles. (On rotational basis)
• Ensure adequate resources is available per dispatch cage (1 security, 2 loaders)
• Load the vehicle in reverse sequence by invoice by sku by batch by quantity.
• Load the vehicle carefully to ensure no stock damages.
• Handover invoices and dispatch files to the delivery crew

Qualifications and Experience:

• Degree/Diploma – Logistics/Supply Chain Management
• 5 years Warehousing experience in a FMCG environment
• SAP R3 experience essential
• 5 years Inventory management experience
• 2 – 3 years Industrial Relations experience (Chairing Hearings, Disciplinary Action, Attending CCMA, Initiating Hearings, Investigations)
• 2 – 3 years of Management experience
• Dealing with all level of staff including shop floor staff
• 1 – 2 years’ experience in dealing with Occupational Health and Safety

Competencies:

• Thinking analytically
• Documenting facts
• Interpreting data
• Articulating information
• Meeting deadlines
• Attention to detail
• Minimizing risk
• Planning and organising

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Job Specification:

Key Performance Areas:

• Planning and coordinating daily maintenance activities, including Adhoc tasks
• Assist with the generation and updating of the weekly maintenance plan
• Support Engineering team – Safety (LOTO, PTW, SOP’s) & Housekeeping
• Schedule and allocate PM schedules to resources on CMMS, then compile a pre-approved list and send it for approval
• Prepare, compile and update data for Weekly Score Card
• Perform master data - Updating of PM schedules as per management
• Follow up with completed projects, then add new components on the system
• Create PR’s for: Electrical, Services, Process, Safety and Mechanical on SAP
• Perform general tasks related to administration and reporting as stipulated by the Maintenance Planner
• Support maintenance activities, including assisting with the allocation of resources for planned activities
• Ensure ongoing communication with Engineering Team Leaders, Production Managers and Production Planners.
• Receive instructions for consumable orders from Foremen, complete order form/s and obtain approval of the Maintenance Planner or relevant other in his/her absence
• Ensures that all Job Cards are reviewed
• Assist with the development of cost and time estimates of maintenance work
• Assist with the tracking of actual versus budget spend, with the identification of high-risk spend areas
• Assist with the analysis into the cost of maintenance shuts
• Support maintenance and budget control initiatives
• Provides support for CMMS (Computerised Maintenance Management System) – implementation, optimization and management
• Verifying integrity of data captured by artisans daily.
• Work closely with engineering stores personnel to control spares availability for planned work
• Report on the effective execution of weekly maintenance
• Analysis and interpretation of maintenance history and report findings to the Maintenance Planner
• Generate weekly maintenance report per plant – Feedback on completion rates
• Attend to Audits with required reports every year
• Condition monitoring reports that require PM schedules to be uploaded or re-structured
• Complete appropriate documentation relating to various maintenance job requests and spare requirements
• Prepare templates and upload new requirements discussed in the Production Meeting held every morning and accordingly discuss with the concerned supervisor relating to documents required
• Draft reports based on data compiled and computed following prescribed formats
• Report on schedule compliance, preventative and reactive
• Engineering contractor safety – compliance to NBL specifications
• Statutory maintenance compliance
• Ensure compliance to statutory and legal schedules by proper scheduling
• Adhere and comply with set SHE policies, programs, practices, safety standards and regulations
• Ensure Job cards have all the relevant safety requirements stipulated including conducting of a risk assessment before starting any job or task and take preventative measures
• Compile and record production data for purposes of quality control and other aspects of production

Minimum Requirements:

Experience:                                                                   

• 1 year experience in maintenance planning
• 1 year experience within a manufacturing environment

Qualifications:

• Grade 12
• N6/T3/S4/ BTech Diploma or equivalent in an Engineering field would be advantageous
• A completed course in maintenance planning practices would be an added advantage
• Engineering field is not a requirement, but would be an advantage
• In possession of a recognized trade test as a Fitter or Millwright would be an added advantage

Additional Requirements:

• Further Courses, certifications, professional affiliations (Microsoft Projects)
• Competency in computerized maintenance management system (Shopware, Pragma, SAP, etc.).
• MS Projects is essential

Competencies:

• Thinking Analytically
• Documenting Facts
• Building Relationships
• Articulating Information
• Meeting Deadlines
• Attention to Detail
• Planning & Organising
• Keeping Commitments

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Main Purpose:

• To ensure the highest standards of customer service is delivered, responsible for assisting customers and meeting set targets. 

Line Manager: Store Manager 

Job Specification:

Key Performance Areas:

Cash control

• Perform cash desk function
• Cash control and banking processes are followed daily
• 0 cash variances maintained
• Manual transactions accurately recorded 

Stock Control

• Stock management processes are followed daily
• Customer orders are followed up
• Weekly stock counts are conducted accurately
• Store room department in good condition
• Shoe pairing exercise is completed weekly 

Customer Service

• Provide excellent customer service
• Internal & external customer relationship building
• Maintain good customer relationships
• Product knowledge

Minimum Requirements:

Experience:                                                                                       

• Minimum 1 years’ retail experience 

Qualifications:

• Complete Matric/Grade 12 

Additional Requirements:

• Retail administration disciplines
• Stock & cash management
• Product knowledge
• Sales knowledge and selling skills
• Knowledge and understanding of policies and procedures pertaining to the cash desk, stockroom, admin and all other relevant policies
• Numerical ability 

Competencies:

• Minimising Risk
• Meeting Deadlines
• Planning & Organising
• Thinking Analytically
• Building Relationships
• Attention to Detail
• Understanding Others
• Influencing Others