Assistant to the Property Executive at Orion Hotels & Resorts

Key Responsibilities:

• Assist the Property Executive in coordinating and overseeing property management tasks
• Prepare and maintain property management reports, documents, and correspondence, as required
• Assist in overseeing property maintenance and repairs, as required
• Assist in managing tenant relations and resolving any issues that may arise
• Managing the Property Executive's calendar, scheduling meetings, and prioritizing appointments
• Handling emails, calls, and correspondence on behalf of the CEO
• Preparing reports, presentations, and documents, as necessary
• Organizing and maintaining files and records
• Booking flights, accommodations, and transport for trips
• Coordinating conferences, board and other meetings as well as arranging company events, as scheduled
• Ensuring itineraries and agendas are well-planned
• Acting as a point of contact between the Property Executive and stakeholders (both internal and external)
• Relaying messages, instructions, and updates across teams
• Handling confidential and sensitive information with discretion
• Assisting with research, reports, and project coordination
• Tracking deadlines and following up on action items
• Supporting strategic initiatives as needed
• Managing some personal tasks for the Property Executive (e.g., personal appointments, household management)
• Running errands when necessary
• Provide general administrative support to the Property Executive, as needed

Qualifications:

• Grade 12 or equivalent qualification
• A tertiary qualification in a related field will be an added advantage
• Valid driver's license and own reliable motor vehicle is essential
• At least 3 to 5 years of experience, preferably in a property management or a related environment
• Strong organizational and time management skills
• Excellent communication and interpersonal skills
• Proficient in Microsoft Office Suite and property management software
• Ability to work effectively both independently and as part of a team
• Strong attention to detail essential
• Ability to work under pressure and meet deadlines