Back Office Administrator at Optimal Growth Technologies

Accountabilities

• Co-ordinate the timely placement and receipting of purchase orders and to ensure regular reporting of network equipment ordered and provide end-to-end administrative support on purchase order requests in conjunction with the respective suppliers and business units within technical operations.
• Create the respective projects in the Management System and to track approval on all projects. 
• Retrieve and process all new order requests from the Management System and maintain the system details.
• Oversee, co-ordinate and manage the process of receipting invoices in line with finance processes and ensure that all outstanding supplier payments are processed timeously.
• Maintain order registers and track each PO until fully receipted, compile regular reports from SAP/EVO on all orders placed and deliveries outstanding.
• Compile regular departmental reports as required and assist with the distribution of budget reports 
• Continuously improve and develop processes to ensure effective order management practices.
• Maintain & coordinate operational activities and manage section deliverables.

Core competencies, knowledge, and experience:

• Strong interpersonal skills with excellent verbal and written communication, able to manage internal and external team coordination.
• Numerical reasoning with analytical thinking and strategic insight, proficient in problem solving, able to navigate through difficult business challenges. Preferably project accounting or purchasing management experience.
• Strong report writing skills with advanced understanding of MS Office (Word, Excel and PowerPoint) essential.

Must have technical / professional qualifications:

• Matric essential.
• Minimum 3-5 years of business experience in a financial administration role within a technical environment, with extensive SAP/EVO working knowledge,
• Strong working knowledge of business operations and accounting concepts, work experience in an accounting, financial, purchasing or project management role advantageous.