Bid Administrator at Nexio

ROLE PURPOSE

• You are responsible for assisting with administration and coordinating all day-to-day activities of the bid office and providing support for tender submissions. You will deal with high volumes of tenders in a stressful and pressurized environment where the team all must work together. It is essential to be flexible, understand urgency and priorities. You need a constant awareness of the deadlines and outstanding information. You must be able to cope with a substantial amount of responsibility, remain calm under pressure, and be able to read and interpret instructions carefully. You must be non-compromising on quality and attention to detail on all deliverables.

ROLE REQUIREMENT

• Perform an initial review of the Tender documents to establish the scope of work the Tender schedule and clarify any items that are unclear.
• Determine the physical format for tenders including layout, number of copies, special requirements and deliverables.
• Prepare bids according to tender' s requirements.
• You will be responsible for tender accuracy and completeness to make sure all bid documents required for submittal are prepared and signed by the authorised personnel.
• Assist with production of final bid documents and arrangements to supply these documents to the customer within defined tender deadlines.
• To co-ordinate, manage and support Bids and Tender (RFP & RFI) submissions.
• Participate in all internal tender meetings.
• Ensure that all relevant data and information compiled during the tender development phase is considered and made available to all Tender team members.
• Liaise with all tender team members to ensure accuracy and compliance with customer requirements.
• Ensure bid and proposal WORD documentation is formatted, collated and presented in a professional manner.
• Render admin and typing support with tenders / proposals and monitor a timeline.
• Review final documents for quality control and proofread for accuracy and compliance.
• Provide continuous feedback to the team and prioritise the order of importance of engagements.
• Build relationships with key proposal teams in other departments.
• Maintain status of generic proposals and work with Bid Manager to ensure they are reviewed, revised and reapproved as necessary
• Alert Bid Manager to potential problems in tender document.
• Maintain accurate records and file manual & electronic copies of all the tender data i.e. correspondence quotations internal input etc.
• Keep up to date documentation of all tender returnable.
• Update the tender register.

PROFESSIONAL COMPETENCIES

• Bid Office Management Experience

QUALIFICATIONS & EXPERIENCE

• Grade 12 (Essential)
• Minimum 2 years in the Bid Office environment (Essential)
• Diploma / degree or an equivalent tertiary qualification
• APMP Qualified to Foundation level – (Advantageous)

Deadline:11th September,2025