Board Committee Secretariat at W&RSETA

Key Performance Areas will include but not limited to the following: 

• Sound effective and efficient administration of all board committee records and information to enable easy accessibility and accuracy and comprehensiveness of information 
• Facilitate and arrange committee meetings and take and compile minutes for the board committees 
• Compile and communicate board committee decisions to Management and ensure instructions are clearly and timeously communicated and status against deliverables monitored to measure progress effectively 
• Efficient, sound management of board committees calendar ensuring sufficient notification to all relevant stakeholders in order to prepare the required documentation, reports and presentations for timeous board submissions 
• Manage the operational budget for the board committees ensuring compliance to policies and procedures 
• Provide administration of meeting packs, catering, logistic arrangements, venue bookings for the Committee meetings 
• Arrange the Annual General Meeting and other board committee related events 
• Undertake any other responsibilities that may be required for the efficient functioning of the board committees 
• Efficient capturing of minutes of all board committee meetings, ensuring they are properly recorded in accordance with good corporate governance 
• Maintain the board committee’s charters and terms of reference and ensure they are kept up to date 
• Proper compilation and timely circulation of committee papers for assisting the chairman of the committees with drafting of work plans, documentation and reports 
• Obtain appropriate responses and feedback to specific agenda items and matters arising from earlier meetings in board committee deliberations 
• Ensure the Secretary of the Accounting Authority is informed and up-to-date on all board committee matters 
• Compile reports of board committees for review by the Secretary of the Accounting Authority 
• Advise the Board Committees on requirements of the constitution 
• Monitor that quorum is present in meetings and advise the Chairperson in advance based on confirmations and/or apologies received 
• Adherence to W&RSETA policies, procedures and legislation 
• Professional visible representation of the SETA, ensuring all behaviours and conduct are aligned with the company values 
• Ensure effective, professional communication and dialogue with all Stakeholders 
• Effectively plan, coordinate, manage and execute ad hoc projects  

Minimum Qualifications and Experience 

• National Diploma in Public Administration, Management, Governance 
• 5 years’ relevant experience in committee secretariat. 
• Knowledge and understanding of Corporate Governance and Regulatory framework (PFMA, Skills Development Act, Skills Development Levies Act, Companies Act, King IV Report) and other related legislative and regulatory framework